Senior Exec Assistant & Office Operations Lead

Capstone; Eden Prairie (MN); On-site; USD 65,000 - 85,000; Full time

Job summary

Capstone is seeking an Executive Assistant to support our executive leadership team in the Eden Prairie, MN office. You will manage calendars, coordinate meetings, arrange travel, prepare materials, and help with budget tracking.

The role demands strong organizational skills, discretion with confidential information, and the ability to balance multiple priorities in a collaborative environment. A minimum of 3+ years of administrative experience and proficiency with Microsoft Office are required.

Qualifications

• 3+ years of administrative experience supporting senior leaders or executives.
• Excellent communication and interpersonal skills with a customer-focused and collaborative approach.
• Strong attention to detail, follow-through, and problem-solving abilities.

Responsibilities

• Manage calendars, coordinate meetings, and support scheduling needs for three senior executives.
• Coordinate leadership meetings, travel arrangements, and expense reporting.
• Prepare presentations, reports, agendas, and meeting materials, including tracking action items and follow-up.
• Assist with department purchasing, invoice processing, and budget tracking.
• Help prioritize requests, coordinate projects, and ensure deadlines and commitments are met.

Skills

Organization

Calendar management

Communication

Multitasking

Discretion

Education

Associate's degree (Business Admin / HR / Communications)

Tools

Microsoft Office

Outlook

Teams

Copilot

Word

Excel

PowerPoint

Job description

Capstone is seeking an Executive Assistant to support our executive leadership team in the Eden Prairie, MN office. You will manage calendars, coordinate meetings, arrange travel, prepare materials, and help with budget tracking.

The role demands strong organizational skills, discretion with confidential information, and the ability to balance multiple priorities in a collaborative environment. A minimum of 3+ years of administrative experience and proficiency with Microsoft Office are required.