Executive Assistant

Capstone; Eden Prairie (MN); On-site; USD 65,000 - 85,000; Full time

Job summary

Capstone is seeking an Executive Assistant to support our executive leadership team in the Eden Prairie, MN office. You will manage calendars, coordinate meetings, arrange travel, prepare materials, and help with budget tracking.

The role demands strong organizational skills, discretion with confidential information, and the ability to balance multiple priorities in a collaborative environment. A minimum of 3+ years of administrative experience and proficiency with Microsoft Office are required.

Qualifications

• 3+ years of administrative experience supporting senior leaders or executives.
• Excellent communication and interpersonal skills with a customer-focused and collaborative approach.
• Strong attention to detail, follow-through, and problem-solving abilities.

Responsibilities

• Manage calendars, coordinate meetings, and support scheduling needs for three senior executives.
• Coordinate leadership meetings, travel arrangements, and expense reporting.
• Prepare presentations, reports, agendas, and meeting materials, including tracking action items and follow-up.
• Assist with department purchasing, invoice processing, and budget tracking.
• Help prioritize requests, coordinate projects, and ensure deadlines and commitments are met.

Skills

Organization

Calendar management

Communication

Multitasking

Discretion

Education

Associate's degree (Business Admin / HR / Communications)

Tools

Microsoft Office

Outlook

Teams

Copilot

Word

Excel

PowerPoint

Job description

Capstone is looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership team and help keep our Eden Prairie office running smoothly.

In this role, you'll provide administrative and operational support to three senior executives while serving as a key resource for office coordination, meetings, and employee events. We're looking for someone who enjoys variety in their work, thrives in a collaborative environment, and can balance multiple priorities while anticipating the needs of others.

This is a great opportunity for someone who enjoys building relationships, solving problems, and making a meaningful impact behind the scenes.

This position must be able to work out of our Eden Prairie, MN offices a minimum of 4 days per week, with the 5th workday optional to work from home.

Why You’ll Want to Join Capstone

We support teaching and learning with amazing content that engages students, inspires teachers, and connects families and communities to move literacy forward. Capstone is a fast-paced growth company committed to cultivating a love of reading and learning. We know that Learning is for Everyone.

For more than 35 years, Capstone has been a national leader in K-5 educational content including digital products (PebbleGo, PebbleGo Next, PebbleGo Create, Capstone Interactive, Capstone Connect) and award-winning books. We combine a passion for helping foster a powerful love of reading and learning with the talent to create amazing content.

We are a mission-driven company that provides opportunities for professional learning and development and a culture of inclusion and belonging.

Responsibilities:

Executive & Administrative Support

• Manage calendars, coordinate meetings, and support scheduling needs for three senior executives.
• Coordinate leadership meetings, travel arrangements, and expense reporting.
• Prepare presentations, reports, agendas, and meeting materials, including tracking action items and follow-up.
• Assist with department purchasing, invoice processing, and budget tracking.
• Help prioritize requests, coordinate projects, and ensure important deadlines and commitments are met.
• Provide back-up administrative support to other executive leaders as needed.
• Handle sensitive and confidential information with professionalism and discretion.

Office Coordination & Event Support

• Help manage day-to-day operations of our Eden Prairie office, serving as a primary contact for office-related needs.
• Coordinate with building management and office vendors to support a welcoming, organized, and functional workplace.
• Manage office supplies, incoming and outgoing mail, packages, and shipping needs.
• Support employee meetings and events, including scheduling, catering, room setup, and coordination with IT.
• Coordinate logistics for quarterly planning sessions, monthly All Hands meetings, and other team gatherings.
• Identify opportunities to improve office processes and create a positive employee experience.

Education, Experience, and Skills desired:

• 3+ years of administrative experience supporting senior leaders or executives.
• Strong organizational skills with the ability to manage multiple schedules, projects, and competing priorities.
• Excellent communication and interpersonal skills, with a customer-focused and collaborative approach.
• Strong attention to detail, follow-through, and problem-solving abilities.
• Ability to work independently, take initiative, and anticipate needs.
• Professionalism and sound judgment when handling confidential information.
• Minimum of intermediate proficiency with Microsoft Office, including Outlook, Teams, Copilot, Word, Excel, and PowerPoint.
• Experience coordinating meetings, events, or projects.
• An interest in finding ways to improve processes and leverage technology to work more efficiently.

Preferred Qualifications

• Associate's degree in Business Administration, Human Resources, Communications, or a related field.
• Previous experience supporting HR, business operations, or multiple executive leaders.
• Experience coordinating virtual and hybrid meetings using Microsoft Teams, Zoom, or similar tools

Travel Requirements

Approximately 10% travel between Minnesota work locations is required.

Inclusion & Belonging

Capstone embraces equal opportunity and a culture of belonging for all employees and applicants. We are an Aff

The pay range for this role takes into account the wide range of factors that are considered surrounding compensation including but not limited to: skill sets, experience and training, work location, and other business and organizational needs. At Capstone, it is not typical for an individual to be hired at the top of the range for their role. A reasonable estimate of the current pay range is $65,000-85,000.

Capstone strives to provide comprehensive and market-competitive benefits to meet the needs of our employees and their families. Click here to see our benefits.

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Employment Authorization:

At this time Capstone unfortunately cannot sponsor or take over sponsorship of an employment visa. To be considered for one of our roles, applicants must be authorized to work in the United States.