Senior Exec Admin & Site Engagement Lead - Cambridge

Stage 4 Solutions, Inc.; Cambridge (MA); On-site; USD 65,000 - 68,000; Full time

Benefits offered by this job

Health benefits

401K

Onsite role

Job summary

Stage 4 Solutions, Inc. seeks a Senior Administrative Support Coordinator for our global pharmaceutical client. This 100% onsite role in Cambridge, MA supports executive leadership, manages calendars, travel, and onboarding, and helps coordinate site events.

The ideal candidate has 10+ years admin experience, VP-level support, strong MS Office skills, and SAP familiarity; a Business Administration degree is preferred. This is a 40-hour per week, 12-month contract with health benefits and a 401K.

Qualifications

• 10+ years administrative experience with progressive responsibilities.
• 3+ yrs supporting VP level or above strongly preferred.
• Proficiency with Microsoft Office (Outlook, Teams, PowerPoint) and SharePoint; SAP familiarity preferred.

Responsibilities

• Assist with all aspects of daily management for own charges and broader admin support.
• Manage active calendars, expense reports, travel plans, itineraries, and agendas.
• Coordinate site meetings, agendas, and meeting materials.
• Support onboarding of new hires and manage office supplies inventory and purchases.
• Facilitate site engagement activities and cross-functional communication.

Skills

Administrative experience

Executive support

Calendar management

Travel coordination

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Outlook

Teams

PowerPoint

SharePoint

SAP

Job description

Stage 4 Solutions, Inc. seeks a Senior Administrative Support Coordinator for our global pharmaceutical client. This 100% onsite role in Cambridge, MA supports executive leadership, manages calendars, travel, and onboarding, and helps coordinate site events.

The ideal candidate has 10+ years admin experience, VP-level support, strong MS Office skills, and SAP familiarity; a Business Administration degree is preferred. This is a 40-hour per week, 12-month contract with health benefits and a 401K.