Senior Administrative Lead for Global Programs (Hybrid)

Novartis; United States; Hybrid; USD 61,000 - 113,000; Full time

Benefits offered by this job

Hybrid work location

Relocation assistance

Job summary

Novartis in Cambridge, MA, is seeking a Senior Administrative Assistant II to provide high-level calendar management, travel planning, meeting prep, and expense reporting for US-based leaders. The role supports onboarding/offboarding, intranet upkeep, and cross-functional collaboration in a hybrid environment.

Qualified candidates bring 3+ years of admin experience (pharma preferred), a degree or equivalent, and strong English communication.

Qualifications

• 3+ years of administrative work experience; pharma background preferred.
• Associate or bachelor’s degree or equivalent experience.
• Excellent written and verbal English; ability to draft emails to stakeholders.
• Proficient with Word, Outlook, Excel, PowerPoint, and SharePoint; MS Teams helpful.

Responsibilities

• Support US-based TCO-LT members with calendar, travel, meetings, and expenses.
• Assist onboarding and offboarding of team members.
• Organize global meetings, calls, and events (Town Halls, CPLs, offsites).
• Provide business partnering support to leadership and workstreams as needed.
• Maintain intranet/SharePoint content and optimize tools with leadership.

Skills

Administrative support

Calendar management

Travel coordination

Onboarding

SharePoint

MS Word/Excel/PowerPoint

MS Teams

English proficiency

Education

Associate or bachelor’s degree or equivalent experience

Tools

Word

Outlook

Excel

PowerPoint

SharePoint

MS Teams

Job description

Novartis in Cambridge, MA, is seeking a Senior Administrative Assistant II to provide high-level calendar management, travel planning, meeting prep, and expense reporting for US-based leaders. The role supports onboarding/offboarding, intranet upkeep, and cross-functional collaboration in a hybrid environment.

Qualified candidates bring 3+ years of admin experience (pharma preferred), a degree or equivalent, and strong English communication.