Senior Administrative Support Coordinator– Pharma (Onsite – Cambridge, MA)

Stage 4 Solutions; Cambridge (MA); Vor Ort; USD 65.000 - 68.000; Vollzeit

Benefits dieser Stelle

Health benefits

401K

Onsite role

Zusammenfassung

Stage 4 Solutions, Inc. seeks a Senior Administrative Support Coordinator for our global pharmaceutical client. This 100% onsite role in Cambridge, MA supports executive leadership, manages calendars, travel, and onboarding, and helps coordinate site events.

The ideal candidate has 10+ years admin experience, VP-level support, strong MS Office skills, and SAP familiarity; a Business Administration degree is preferred. This is a 40-hour per week, 12-month contract with health benefits and a 401K.

Qualifikationen

• 10+ years administrative experience with progressive responsibilities.
• 3+ yrs supporting VP level or above strongly preferred.
• Proficiency with Microsoft Office (Outlook, Teams, PowerPoint) and SharePoint; SAP familiarity preferred.

Aufgaben

• Assist with all aspects of daily management for own charges and broader admin support.
• Manage active calendars, expense reports, travel plans, itineraries, and agendas.
• Coordinate site meetings, agendas, and meeting materials.
• Support onboarding of new hires and manage office supplies inventory and purchases.
• Facilitate site engagement activities and cross-functional communication.

Kenntnisse

Administrative experience

Executive support

Calendar management

Travel coordination

Ausbildung

Diploma or Degree in Business Administration

Tools

Microsoft Office

Outlook

Teams

PowerPoint

SharePoint

SAP

Jobbeschreibung

Senior Administrative Support Coordinator Pharma (Onsite Cambridge, MA)

We are seeking an Senior Administrative Support Coordinator for our global pharmaceutical client. You will provide administrative and executive support and assist with all aspects of daily administrative management at a detailed level. This position will report to the Vice President, In Vivo Product Development and Site Leader for the Kendall Square site and will also engage as necessary with other site leaders. This role will also assist in new hire onboarding and need to be able to process, track, reconcile, update invoices for office and miscellaneous supplies. The successful candidate will also play a critical role in site engagement, helping to coordinate social gatherings and monthly all-hands meetings, including the preparation of presentations and content.

This is a 40-hour per-week, 12-month contract (extensions possible), 100% onsite at the client's office in Cambridge, MA.

This is a W2 role as a Stage 4 Solutions employee. Health benefits and a 401K are offered.

Responsibilities

• Assist with all aspects of daily management at a detailed level for your own charges, as well as assisting with basic administration. Partner with the broader organization and other administrative personnel as necessary to provide the highest level of support for the Company's Kendall Square site.
• Adapt and adjust to a rapidly changing environment where priorities shift daily. Complete a broad variety of administrative tasks including managing active calendars; expense reports; correspondence; arranging detailed travel plans and expense reports, itineraries, and agendas.
• Prioritize conflicting needs and handle matters expeditiously and proactively. Follow through on projects to successful completion, often with deadline pressures. Ability to discern between urgent versus important and to ask for help when needed.
• Schedule and attend site leadership and all-hands meetings, assisting in the administrative management of these meetings as required; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting material and summaries as required.
• Partner with site leaders and the Social Committee on site engagement activities, including the coordination of reservations, catering, and other logistics as necessary.
• Oversee tasks associated with new hire onboarding, ensuring that the requisite activities are arranged and completed in timely manner. Own the tracking, inventorying, and purchasing of office supplies.
• Ensure a high standard of service and confidentiality is maintained and enhanced. Provide a bridge for smooth communication between departments and functions. Develop cross-functional and cross-site professional alliances.

Requirements

• Must have 10+ years administrative experience with progressive responsibilities. 3+ yrs supporting VP level or above strongly preferred.
• Experience in providing support and assistance at corporate level at large or fast-paced growing organizations and proficient in all aspects of corporate administration, executive calendar, email, conference room management, arranging travel itineraries, and processing expense reports.
• Proficiency with Microsoft Office, especially Outlook, Teams, and PowerPoint with a general understanding of IT technology including SharePoint. Familiarity with SAP is highly preferred.
• Comfort operating as the sole administrative assistant for a site is strongly preferred.
• Experience working within the fields of biotechnology, life science, or project management sectors is preferred.
• Diploma or Degree in Business Administration or equivalent qualifications.

Stage 4 Solutions is an equal-opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information, or other applicable legally protected characteristics.

Compensation: $47/hr. - $49.59/hr.