Senior Event Producer - Executive Programs & Budgets

American Express Global Business Travel; Helena (MT); On-site; USD 67,000 - 124,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning & development

Job summary

Amex GBT is seeking a Senior Event Producer to lead programs for a dedicated Experience Studio team serving a single enterprise client. You will own the plan, budget, and production, acting as the daily contact for program stakeholders and driving delivery from brief to close.

You will coordinate with client producers, brief creative and production partners, manage forecasts and reconciliations, and ensure run of show accuracy on flagship, multi-day events for audiences of 500+ with budgets over

Qualifications

• Eight or more years producing corporate meetings and events.
• Experience on a dedicated account team under a client statement of work, or inside a corporate events department.
• A portfolio that includes multi-day executive programs, audiences of 500 or more, and program budgets above $1 million.
• Production fluency: able to brief and direct staging, audiovisual, and content partners, read a production schedule, and make the call when the show and the budget pull apart.
• Budget ownership with a track record of accurate forecasts, clean reconciliations, and change control the client accepts.
• Strong command of Cvent and enterprise project and collaboration tools, and comfort working inside a client owned environment.
• Executive presence: able to run a planning meeting with senior stakeholders, deliver a hard update, and hold a recommendation under pressure.
• The ability to lead a program team you do not manage, setting clear expectations and giving direct feedback on the work.
• Detailed written communication: status reports, decision logs, and client updates that hold up when read back months later.
• Preferred: CMP or CMM; experience running concurrent programs at different stages; time at a production company, hotel, or destination management company that provides the supplier's view of the agency.

Responsibilities

• Lead assigned programs as the producer of record, from the first stakeholder brief through planning, onsite delivery, and close.
• Work alongside the client's own producers on flagship programs, taking the workstreams they assign and delivering them to the same standard as your own.
• Serve as the daily contact for the stakeholders on your programs, running planning cadences, status reporting, and decision requests so they always know where the program stands and what it needs from them.
• Direct creative and production for your programs: brief the creative, staging, audiovisual, and content partners, review their work against the client's brand standards, and own the run of show.
• Own each program's budget from initial estimate through final reconciliation, including forecasts, change control, and supplier commitments.
• Direct the event managers and attendee experience coordinators assigned to your programs, setting priorities and reviewing their work, while the Studio Operations Manager manages the team.
• Keep a master timeline, milestone tracking, and a decision log current for every program in the client's project tools, so status can be read without asking.
• Work with the sourcing team on venue and supplier selection, then hold hotels, venues, and production partners to their contracts through onsite performance.
• Lead onsite delivery, including staffing plans, pre-con meetings, daily leadership huddles, and issue escalation, with the travel and extended program weeks that come with it.
• Partner with the Studio Operations Manager on staffing, scope, and risk across your programs, and raise scope creep and resourcing gaps early with a recommendation attached.

Skills

Event production

Budget management

Stakeholder management

Cvent

Project management

Communication

Leadership

Vendor coordination

Tools

Cvent

Enterprise project tools

Job description

Amex GBT is seeking a Senior Event Producer to lead programs for a dedicated Experience Studio team serving a single enterprise client. You will own the plan, budget, and production, acting as the daily contact for program stakeholders and driving delivery from brief to close.

You will coordinate with client producers, brief creative and production partners, manage forecasts and reconciliations, and ensure run of show accuracy on flagship, multi-day events for audiences of 500+ with budgets over