Senior EA to C-Suite & Tech Leaders | Calendar & Travel

Insight Global; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Insight Global in Austin, TX seeks a Senior Executive Assistant to support the CEO, COO, and Chief Engineer. You will manage complex calendars, coordinate meetings across time zones, arrange travel, and prepare executives for engagements.

The role requires independent judgment, strong tech skills across Windows/Mac, Microsoft 365, and video conferencing, plus discretion with confidential information. You will work from the Austin office at least four days weekly.

Qualifications

• 6+ years of executive-support experience, including direct C-suite support.
• Experience supporting multiple executives, including CEO/COO/CTO or equivalent.
• Expert-level calendar management across time zones.
• Operate independently in a fast-paced, high-growth environment.
• Strong tech aptitude with Microsoft 365, Outlook, Teams, Zoom, Slack.
• Set up and troubleshoot video conferences and meeting tech.
• Interact professionally with senior leaders and stakeholders.
• Handle confidential information with discretion and professionalism.
• Work from the Austin office at least four days per week.
• Experience in startup/high-growth tech or defense/advanced manufacturing contexts.

Responsibilities

• Own complex calendar management and meeting coordination.
• Coordinate travel and logistics for executives.
• Prepare executives for meetings and communications.
• Anticipate conflicts and prioritize day-to-day workstreams.
• Troubleshoot executive meeting technology and room systems.
• Communicate effectively with internal and external stakeholders.
• Maintain confidentiality and professional standards.

Skills

Executive calendar management

Multi-executive support

Cross-time-zone coordination

Independent decision making

Strong written and verbal comms

Discretion with sensitive information

Attention to detail

Adaptability in fast-paced environment

Tech-savvy with modern workplace tools

Prioritization across high-priority  

Tools

Microsoft 365

Outlook

Teams

Zoom

Slack

Windows

MacOS

Job description

Insight Global in Austin, TX seeks a Senior Executive Assistant to support the CEO, COO, and Chief Engineer. You will manage complex calendars, coordinate meetings across time zones, arrange travel, and prepare executives for engagements.

The role requires independent judgment, strong tech skills across Windows/Mac, Microsoft 365, and video conferencing, plus discretion with confidential information. You will work from the Austin office at least four days weekly.