Senior Executive Assistant

Insight Global; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Insight Global in Austin, TX seeks a Senior Executive Assistant to support the CEO, COO, and Chief Engineer. You will manage complex calendars, coordinate meetings across time zones, arrange travel, and prepare executives for engagements.

The role requires independent judgment, strong tech skills across Windows/Mac, Microsoft 365, and video conferencing, plus discretion with confidential information. You will work from the Austin office at least four days weekly.

Qualifications

• 6+ years of executive-support experience, including direct C-suite support.
• Experience supporting multiple executives, including CEO/COO/CTO or equivalent.
• Expert-level calendar management across time zones.
• Operate independently in a fast-paced, high-growth environment.
• Strong tech aptitude with Microsoft 365, Outlook, Teams, Zoom, Slack.
• Set up and troubleshoot video conferences and meeting tech.
• Interact professionally with senior leaders and stakeholders.
• Handle confidential information with discretion and professionalism.
• Work from the Austin office at least four days per week.
• Experience in startup/high-growth tech or defense/advanced manufacturing contexts.

Responsibilities

• Own complex calendar management and meeting coordination.
• Coordinate travel and logistics for executives.
• Prepare executives for meetings and communications.
• Anticipate conflicts and prioritize day-to-day workstreams.
• Troubleshoot executive meeting technology and room systems.
• Communicate effectively with internal and external stakeholders.
• Maintain confidentiality and professional standards.

Skills

Executive calendar management

Multi-executive support

Cross-time-zone coordination

Independent decision making

Strong written and verbal comms

Discretion with sensitive information

Attention to detail

Adaptability in fast-paced environment

Tech-savvy with modern workplace tools

Prioritization across high-priority  

Tools

Microsoft 365

Outlook

Teams

Zoom

Slack

Windows

MacOS

Job description

Job Description

As Senior Executive Assistant, you will provide high-level support to the CEO, COO, and Chief Engineer, helping three senior executives operate effectively in a fast-paced and highly dynamic environment. You will own complex calendar management, meeting coordination, travel and logistics, executive preparation, communications, and day-to-day prioritization while anticipating conflicts and solving problems before they become distractions. This role requires far more than strong administrative skills. You will be expected to understand each executive's priorities, exercise sound judgment with limited direction, make quick decisions when plans change, and become a trusted extension of the leaders you support. You must also be highly comfortable with technology and able to independently set up and troubleshoot common executive meeting technology, conference-room systems, video calls, and both Windows and Mac environments.

Skills and Requirements

• 6+ years of Executive Assistant, Senior Executive Assistant, or comparable executive-support experience, including significant experience directly supporting C-suite or equivalent senior executives.
• Demonstrated experience supporting multiple executives simultaneously, preferably including a CEO, founder, president, COO, CTO, engineering leader, or other C-suite executive.
• Expert-level calendar management skills with experience coordinating complex schedules, competing priorities, internal and external stakeholders, and meetings across multiple time zones.
• Proven ability to operate independently in a fast-paced, high-growth, or rapidly changing environment, make quick and thoughtful decisions, and successfully manage ambiguity with limited direction.
• Strong technical aptitude and proficiency with modern workplace technology, including Microsoft Office/Microsoft 365, Outlook, Teams, Zoom, Slack or similar collaboration tools, and comfort working across both Windows and macOS environments.
• Ability and willingness to independently set up and perform first-line troubleshooting for video conferences, conference-room technology, displays, cameras, microphones, and common executive technology issues.
• Exceptional organizational, written, verbal, and interpersonal communication skills, with the ability to interact professionally and confidently with senior executives and internal and external stakeholders.
• Demonstrated ability to handle confidential and highly sensitive information with discretion, sound judgment, and professionalism.
• Strong attention to detail and follow-through, with the ability to manage multiple high-priority workstreams without losing track of commitments or deadlines.
• Ability to work from the Austin, Texas office at least four days per week and provide reasonable flexibility when critical executive needs, travel, meetings, or events occur outside standard business hours.
• Experience supporting senior executives within a startup, high-growth technology company, defense technology company, aerospace organization, advanced manufacturing business, or other highly technical environment.
• Previous experience directly supporting three or more executives with different functional responsibilities and competing schedules.
• Experience supporting executives who regularly interact with Boards of Directors, investors, customers, government officials, strategic partners, or other high-profile external stakeholders.
• Experience coordinating complex domestic and international executive travel, leadership offsites, Board meetings, customer visits, VIP meetings, and company events.
• Experience using project-management, expense-management, productivity, or AI-enabled tools to improve executive workflows and administrative efficiency.
• Demonstrated ability to learn enough about a highly technical business to understand context, recognize priorities, anticipate executive needs, and communicate effectively with technical and non-technical stakeholders.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].