Senior EA & Office Operations Manager

Western Union; Austin (TX); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

401K Plan

Tuition Assistance Program

Employee Discount Program

Parental Leave

Job summary

Western Union in Austin, TX seeks an Office Manager/Executive Assistant to support multiple U.S. executives. You will manage calendars, travel, expense reporting, communications and presentations, while overseeing day-to-day office operations in a hybrid work setting.

The role requires strong collaboration with assistants and business partners, ensuring professional workplace experiences and timely execution of initiatives across the Austin office.

Qualifications

• 5+ years supporting senior executives in an EA role.
• 3+ years managing office operations or admin functions.
• Discretion, confidentiality and sound judgment in senior-leader support.
• Ability to anticipate needs and manage competing priorities in a fast-paced environment.
• Strong written/spoken communication and relationship-building across org.
• Proficiency in Outlook, Word, PowerPoint, Excel and Teams.

Responsibilities

• Manage complex executive calendars, priorities and travel arrangements.
• Coordinate domestic and international travel, itineraries and visa needs.
• Prepare briefings, presentations, reports and meeting materials.
• Oversee executive communications and liaise with leadership, employees, customers and stakeholders.
• Plan leadership meetings, offsites, and events with attention to detail.
• Collaborate with assistants and stakeholders to align schedules and initiatives.
• Serve as primary contact for building management, vendors and workplace partners.
• Oversee office facilities, supplies, equipment and services.
• Coordinate onsite activities and employee engagement programs.
• Support special projects and other administrative initiatives as needed.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

MS Office

Education

Bachelor's degree or equivalent

Tools

Concur

Expense systems

Job description

Western Union in Austin, TX seeks an Office Manager/Executive Assistant to support multiple U.S. executives. You will manage calendars, travel, expense reporting, communications and presentations, while overseeing day-to-day office operations in a hybrid work setting.

The role requires strong collaboration with assistants and business partners, ensuring professional workplace experiences and timely execution of initiatives across the Austin office.