Executive Assistant to Two C-Level Executives | Remote (Austin)

Openwork, formerly Meador Staffing Services; Austin (TX); On-site; USD 90,000 - 110,000; Full time

Job summary

Openwork is seeking a Senior Executive Administrative Assistant in Austin for a 100% remote role that supports two C-Level Executives. Must reside in the Austin area with deep knowledge of local venues, restaurants, and services for executive needs.

You will partner with leadership to anticipate needs, manage calendars, coordinate meetings, travel, and Board materials, while maintaining confidentiality and top-level professionalism.

Qualifications

• Minimum 10 years of Executive Assistant/Executive Administrative Assistant experience, preferably supporting C-Level executives.
• Previous experience working directly with a Board of Directors.
• Experience preparing Board books, Board meeting materials, agendas, and presentations.
• Advanced proficiency in: Microsoft Outlook and calendar management; Microsoft Excel; Microsoft PowerPoint; Microsoft Word.
• Exceptional organizational and time-management skills.
• Experience managing multiple complex executive calendars.
• Strong written and verbal communication skills.
• Proven experience planning corporate events and working with outside vendors.
• Strong knowledge of the Austin, Texas area, including restaurants, hotels, venues, catering companies, entertainment options, and appropriate locations for executive meetings and events.
• Ability to work independently in a 100% remote environment while remaining highly connected and responsive.

Responsibilities

• Provide comprehensive executive support to two C-Level Executives.
• (Coordinate) Manage complex calendars, appointments, meetings, and competing priorities.
• Monitor and manage executive emails and correspondence, ensuring important matters are addressed and followed through.
• Coordinate virtual and in-person meetings.
• Schedule executive lunches, dinners, coffees, and business meetings.
• Make recommendations and reservations at appropriate Austin-area restaurants and venues based on the audience and occasion.
• Coordinate executive travel, itineraries, reservations, transportation, and related logistics.
• Anticipate executive needs rather than waiting to be asked.
• Maintain communication regarding plans, deadlines, schedules, and outstanding items.
• Ensure assignments are completed without executives having to repeatedly follow up.
• Coordinate and prepare for weekly and other senior leadership meetings.
• Develop and organize meeting agendas in collaboration with leadership.
• Gather materials and information needed prior to meetings.
• Serve as the moderator/timekeeper for weekly leadership meetings, keeping discussions focused and on time.
• Track action items, commitments, and follow-up items as needed.
• Help ensure leadership meetings are organized, productive, and professionally executed.
• Coordinate and schedule Board meetings.
• Communicate professionally with Board members and senior executives.
• Prepare and organize Board books and Board meeting materials.
• Coordinate agendas, presentations, reports, meeting logistics, and other Board-related documentation.
• Ensure Board materials are accurate, organized, professional, and distributed appropriately.
• Assist with all aspects of Board meeting preparation and execution.
• Maintain the highest level of professionalism, discretion, and confidentiality when working with Board members and sensitive company information.
• Take complete ownership of planning and executing company events, including: Holiday parties, Company celebrations, Happy hours, Leadership dinners and lunches, Employee events, Catering, Entertainment, Off-site meetings and special events.

Skills

Calendar management

Communication

Organization

Discretion

Time management

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Openwork is seeking a Senior Executive Administrative Assistant in Austin for a 100% remote role that supports two C-Level Executives. Must reside in the Austin area with deep knowledge of local venues, restaurants, and services for executive needs.

You will partner with leadership to anticipate needs, manage calendars, coordinate meetings, travel, and Board materials, while maintaining confidentiality and top-level professionalism.