Executive Assistant to Global Leaders | Flexible Schedule

woolpert; Austin (TX); On-site; USD 78,000 - 85,000; Full time

Benefits offered by this job

Freedom to Work program

Principal program

Flexible paid time off/vacation

Career development

Health, life, vision, and dental

Retirement plan

Pet insurance

Technology stipend

Job summary

Woolpert in Austin, TX seeks an Executive Assistant to support our EVP of Global Operations and EVP of Infrastructure. You will manage complex calendars, coordinate domestic and international travel, prepare presentations, and coordinate projects for the executive team.

This role requires 5+ years of EA experience, expert MS Office skills (Outlook, Teams, PowerPoint, Word, Excel), strong communication, and a proven ability to handle confidential information in a fast-paced environment.

Qualifications

• 5+ years executive assistant experience with executive leaders.
• Expert Microsoft Office skills (Outlook, Teams, PowerPoint, Word, Excel).
• Strong attention to detail and ability to juggle multiple requests.
• Flexible team player, adaptable to changes and challenges.
• Excellent written and verbal communication.

Responsibilities

• Anticipate and assess executive needs to meet priorities.
• Manage executive calendars and schedule meetings.
• Prepare presentations and meeting materials.
• Coordinate travel arrangements, including international trips.
• Act as liaison with internal and external stakeholders.
• Attend meetings and compile minutes and action items.
• Organize team communications and plan events.
• Handle high confidentiality in all tasks.
• Process expense reports and timesheets.

Skills

Executive support

Calendar management

Travel coordination

Outlook

Teams

PowerPoint

Word

Excel

Communication

Confidentiality

Attention to detail

Tools

Microsoft Copilot

AI tools

Job description

Woolpert in Austin, TX seeks an Executive Assistant to support our EVP of Global Operations and EVP of Infrastructure. You will manage complex calendars, coordinate domestic and international travel, prepare presentations, and coordinate projects for the executive team.

This role requires 5+ years of EA experience, expert MS Office skills (Outlook, Teams, PowerPoint, Word, Excel), strong communication, and a proven ability to handle confidential information in a fast-paced environment.