Senior DoD Administrative Lead, Leadership Support & Records

KIHOMAC, Inc.; Bedford (MA); On-site; USD 66,000 - 77,000; Full time

Benefits offered by this job

Health, Dental & Vision

401k/IRA

Life Insurance

Paid Time Off

Disability

Training & Development

Wellness Resources

Job summary

KIHOMAC, Inc. is seeking an experienced administrative professional to support PK leadership and contracting teams in a DoD-focused environment in Bedford, MA.

The role requires managing calendars, coordinating meetings, and maintaining official records with a strong emphasis on confidentiality and accuracy. You will handle complex scheduling, prepare briefing materials, and support workflow and process improvements across office operations, while ensuring compliance with program guidance and

Qualifications

• Bachelor’s degree preferred and 12+ years of general experience.
• Experience in DoD environment preferred (acquisition or program management offices).
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience administering SharePoint and document management.
• Calendar management and executive scheduling support.

Responsibilities

• Provide administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and deliverables.
• Maintain PK records, contract closeout files, trackers, and documentation repositories.
• Oversee onboarding/offboarding and scheduling, calendars, and scheduling.
• Coordinate meetings, conferences, virtual sessions, and prepare agendas/minutes.

Skills

Calendar management

Executive support

Multi-tasking

Customer service

Stakeholder engagement

Discretion with confidential info

Education

Bachelor’s Degree preferred

5+ years DoD sector experience

Tools

MS Office Suite

SharePoint

Microsoft Teams

Zoom / WebEx

Job description

KIHOMAC, Inc. is seeking an experienced administrative professional to support PK leadership and contracting teams in a DoD-focused environment in Bedford, MA.

The role requires managing calendars, coordinating meetings, and maintaining official records with a strong emphasis on confidentiality and accuracy. You will handle complex scheduling, prepare briefing materials, and support workflow and process improvements across office operations, while ensuring compliance with program guidance and