Administrative Lead for DoD Communications Group

MIT Lincoln Laboratory; Lexington (MA); On-site; USD 58,000 - 77,000; Full time

Benefits offered by this job

Health benefits

Pension plan

Matching 401K

Paid leave — vacation/sick/ parental/m

Tuition reimbursement

Job summary

MIT Lincoln Laboratory in Lexington, MA seeks an experienced Administrative Specialist to coordinate and manage a dynamic office environment. Primary duties include scheduling, travel arrangements, onboarding/offboarding support, and handling sensitive information with confidentiality.

The role requires strong communication, proficiency with Microsoft Office, and familiarity with SAP. A high school diploma is required; post-secondary education is preferred.

Qualifications

• Manage calendars, schedule meetings/conferences and arrange travel itineraries.
• High school diploma, GED or equivalent is required; post high school education preferred.
• Minimum of 5 years of progressively responsible administrative experience desired.
• Must possess strong administrative skills, attention to detail, and ability to work in a changing environment.

Responsibilities

• Coordinate and manage all administrative activities for a dynamic office, including onboarding/offboarding support, meeting arrangements, and calendar management.
• Process travel arrangements, expense vouchers, and office supplies; maintain filing systems and timesheets.
• Handle sensitive information with confidentiality and provide professional communication.
• Support various special projects and ensure smooth coordination across Group 65 operations.

Skills

Calendar management

Meeting scheduling

Travel arrangements

Administrative support

MS Office proficiency

SAP familiarity

Communication

Confidential information handling

Team collaboration

Problem-solving

Education

High school diploma or GED

Post-secondary education preferred

Tools

Microsoft Office Suite

SAP

Job description

MIT Lincoln Laboratory in Lexington, MA seeks an experienced Administrative Specialist to coordinate and manage a dynamic office environment. Primary duties include scheduling, travel arrangements, onboarding/offboarding support, and handling sensitive information with confidentiality.

The role requires strong communication, proficiency with Microsoft Office, and familiarity with SAP. A high school diploma is required; post-secondary education is preferred.