Executive Admin for DoD Programs | Secret Clearance

KIHOMAC, Inc.; Northern (KY); Hybrid; USD 66,000 - 77,000; Full time

Job summary

KIHOMAC, Inc. seeks an experienced administrative professional to support PK leadership and contracting teams in a DoD environment.

You will manage taskers, calendars, records, and coordination for meetings, conferences, and briefings, ensuring documentation readiness and compliance. The role requires 12+ years of general experience and 5+ years in the DoD sector, with advanced MS Office and SharePoint skills, calendar management, and executive support capabilities.

Qualifications

• Bachelor’s degree preferred for professional administration roles.
• 12+ years of general experience in administrative support.
• 5+ years of DoD sector experience is required.
• U.S. citizenship and an active Secret clearance are required.
• Advanced MS Office and SharePoint/document management experience.
• Experience supporting DoD acquisition or program management offices.

Responsibilities

• Provide comprehensive administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and deliverables.
• Maintain official records, contract closeout files, and documentation repositories.
• Oversee personnel in-/out-processing and calendar/scheduling.
• Coordinate meetings, conferences, virtual sessions, and prepare agendas/minutes.
• Manage KTFileShare, SharePoint, Teams resources and access, inspection readiness.
• Support workflow management, office operations, and process improvements.
• Prepare official correspondence, reports, and leadership documentation.
• Disseminate program guidance and respond to routine inquiries.
• Assist with DTS travel coordination and serve as VRO/TCO point of contact.
• Validate recurring reports and support ESGK training events and office activities.

Skills

MS Office Suite

SharePoint Admin

Calendar management

Meeting coordination

Action item tracking

Executive briefing

Data analysis

DoD program management

Air Force admin

Prioritization

Customer service

Problem solving

Cross-team collaboration

Confidentiality

Process improvement

Education

Bachelor’s Degree preferred

Tools

Microsoft Teams

Zoom

WebEx

SharePoint

Job description

KIHOMAC, Inc. seeks an experienced administrative professional to support PK leadership and contracting teams in a DoD environment.

You will manage taskers, calendars, records, and coordination for meetings, conferences, and briefings, ensuring documentation readiness and compliance. The role requires 12+ years of general experience and 5+ years in the DoD sector, with advanced MS Office and SharePoint skills, calendar management, and executive support capabilities.