Senior Document Controls Lead — Infrastructure Projects

Poutrix; Newark (NJ); On-site; USD 65,000 - 91,000; Full time

Job summary

Arcadis is seeking a skilled Document Controls Specialist to support the Gateway Hudson Tunnel Project. You will oversee project documentation, organize and store files, and coordinate reviews with stakeholders to meet tight turnaround times.

You will implement version control, conduct audits for regulatory compliance, train team members on PMIS usage, and generate regular status reports to keep the project on schedule.

Qualifications

• 5+ years of document control experience in large infrastructure projects.
• Proficient with PMIS tools including SharePoint, eBuilder, PM Web, Oracle, Kahua.
• Strong attention to detail and ability to work under pressure.
• Excellent communication to coordinate with multiple stakeholders.

Responsibilities

• Oversee and maintain comprehensive project documentation in alignment with project standards and protocols.
• Organize, classify, and store documents using PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) to ensure accessibility and accuracy.
• Coordinate with internal and external stakeholders to facilitate document reviews and approvals within a 10-day turnaround.
• Actively track and follow up on pending reviews to ensure timely feedback and maintain project momentum.
• Implement version control practices to ensure all documents are current, accurate, and meet project requirements.
• Conduct regular audits and quality checks to maintain document integrity, ensuring compliance with regulatory and project standards.
• Manage document workflows within PMIS tools, troubleshooting issues, and ensuring all team members are proficient in using relevant software.
• Provide training and support to team members on document control processes and software usage as needed.
• Generate and distribute regular document control reports, including status updates on review cycles and outstanding document actions.
• Maintain clear communication channels with project teams, offering proactive support to meet document deadlines in an aggressive project schedule.

Skills

Attention to detail

Stakeholder communication

PMIS proficiency

Documentation management

Tools

SharePoint

eBuilder

PM Web

Oracle

Kahua

Job description

Arcadis is seeking a skilled Document Controls Specialist to support the Gateway Hudson Tunnel Project. You will oversee project documentation, organize and store files, and coordinate reviews with stakeholders to meet tight turnaround times.

You will implement version control, conduct audits for regulatory compliance, train team members on PMIS usage, and generate regular status reports to keep the project on schedule.