Senior Document Controller (EDMS & Quality Compliance)

Arion; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Arion in Houston, TX seeks a Document Controller to manage the receipt, tracking, and distribution of project documentation in line with QMS standards. You will enter data into the EDMS, perform quality checks, and generate reports to support stakeholders throughout the project lifecycle.

Responsibilities include maintaining document metadata, logs, and classifications, coordinating with engineering and vendors, and supporting closeout activities with audit-ready records.

Qualifications

• High School Diploma or equivalent required.
• BA or BSc degree preferred.
• 2 years of relevant experience required.
• 2 years of clerical experience required.
• Highly organized, reliable and able to work well in a fast-paced schedule driven environment.
• Engineering or construction office experience preferred.
• Possess good interpersonal skills and excellent verbal/written communication skills.

Responsibilities

• Receive, log, and distribute project documentation in a timely and accurate manner.
• Enter and maintain document metadata in the EDMS with accuracy and complete classifications.
• Perform quality checks on documents for numbering, revision control, formatting, and project requirements.
• Maintain document registers and tracking logs for visibility of status and deliverables.
• Generate and distribute system reports for project teams, clients, and stakeholders.
• Assist with document transmittals ensuring traceability and audit readiness.
• Coordinate with engineering, project management, and vendors for timely submission and review of documents.
• Support project closeout activities including reconciliation and final turnover packages.

Skills

Highly organized

Interpersonal skills

Verbal/written communication

Education

BA or BSc degree preferred

Tools

PDF writer applications

EDMS

Microsoft Office (Word/Excel/PowerPoint)

Job description

Arion in Houston, TX seeks a Document Controller to manage the receipt, tracking, and distribution of project documentation in line with QMS standards. You will enter data into the EDMS, perform quality checks, and generate reports to support stakeholders throughout the project lifecycle.

Responsibilities include maintaining document metadata, logs, and classifications, coordinating with engineering and vendors, and supporting closeout activities with audit-ready records.