EDMS & Project Documentation Manager

Fronza and Francis LLC; Houston (TX); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Fronza & Francis is seeking a Document Control Manager in Houston, TX, to oversee document control operations, establish security protocols for access, storage, and disposition, and maintain auditing and version control across projects.

You will develop control tools, templates, and training, coordinate with project controls and scheduling, review drawings and submittals, and ensure EDMS is used consistently across departments while supporting risk reporting and continuous improvement.

Qualifications

• /Bachelor's degree or equivalent required/
• /3+ years related management experience/
• /Experience with rolling out an EDMS/

Responsibilities

• Develop, update, and maintain project document control plan and procedures for effective document lifecycle management.
• Collaborate with cross-functional groups to assess their document management needs and provide guidance on best practices.
• Develop and maintain document numbering and file naming system and procedures.
• Quality checking, registering, classifying, tracking and transmitting of project document deliverables.
• Manage and automate review process workflows.
• Ensure consistent use of the EDMS across all functional departments on the project.
• Maintain a live deliverables list, showing current dates, statuses, and forecast of document deliverables.
• Work with project controls and scheduling to ensure deliverable dates are incorporated into the EDMS for effective tracking of deliverables.
• Review, catalogue, and distribute all consultant drawings, shop drawings and submittals from other stakeholders as required.
• Comply with all health and safety procedures as required by the project and law requirements.
• Quality check all documents for conformance to plans, specifications, and EDMS requirements.
• Follow-up on deficiency lists and assist with scheduling and coordinating subcontractors.
• Provide scheduled, structured training for all users of the EDMS, both internally and externally.
• Coordinate with clients and other stakeholders to resolve document control issues to obtain final approval/ensure smooth operation of all functions.
• Offer input towards continuous system improvement.
• Identify risks and participate in the preparation of risk reports if required.

Skills

MS Office Suite

Education

Bachelor's Degree or equivalent

Tools

Aconex

Oracle

SAP

Procore

Prolog

ProjectWise

Fieldwire

AdorePlus

Citrix

SharePoint

Job description

Fronza & Francis is seeking a Document Control Manager in Houston, TX, to oversee document control operations, establish security protocols for access, storage, and disposition, and maintain auditing and version control across projects.

You will develop control tools, templates, and training, coordinate with project controls and scheduling, review drawings and submittals, and ensure EDMS is used consistently across departments while supporting risk reporting and continuous improvement.