Project Documentation Steward | Document Controller

Wood; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Wood is recruiting a Document Controller in Houston, TX to ensure accuracy and quality of project documents. The role interfaces with EPC contractors, licensors, vendors and customers, supporting knowledge transfer across teams and sites.

The successful candidate will manage EDMS workflows, maintain records, and enforce client and project standards. A Bachelor’s degree and 5+ years in document control are required, with US work authorization. Wood offers a comprehensive benefits package.

Qualifications

• 5+ years experience as a Document Controller supporting EPC contractor or Owner/Operator.
• Experience with Electronic Document Management Systems (Hexagon SDx, Aconex, or PIMS is preferred).

Responsibilities

• Process and manage all aspects of project documentation using EDMS and other client document management tools.
• Ensure documentation aligns with client document management processes, project requirements, and contractual agreements.
• Support integration of document control processes between Contractors, internal stakeholders, and client to improve work processes and document flow.
• Support and provide guidance on document management work processes and systems to project and functional stakeholders, as required.
• Support Document Control planning for Site and functional requirements, including Field Document Control processes and procedures.
• Ensure accuracy, quality, and timely progression of documentation through workflow processes within the document management system.
• Identify opportunities to improve document management workflows and enhance efficiency across stakeholder interfaces.
• Coordinate document control requirements across Engineering, Construction, Commissioning, Start-Up, and Operations to ensure continuity through the full asset lifecycle.
• Participate in meetings, develop reports, maintain logs, and provide support to the document control team to enhance productivity.
• Maintain accurate records of documentation process flows, status, and history within the document management system.
• Maintain effective working relationships with project and functional stakeholders to ensure timely document control support and issue resolution.
• Be proactive in researching, retrieving, and validating document-related data to support project execution and operational needs.

Skills

Document control

EDMS

Quality assurance

Stakeholder communication

Education

Bachelor's degree

Tools

Hexagon SDx

Aconex

PIMS

Job description

Wood is recruiting a Document Controller in Houston, TX to ensure accuracy and quality of project documents. The role interfaces with EPC contractors, licensors, vendors and customers, supporting knowledge transfer across teams and sites.

The successful candidate will manage EDMS workflows, maintain records, and enforce client and project standards. A Bachelor’s degree and 5+ years in document control are required, with US work authorization. Wood offers a comprehensive benefits package.