Document Controller: EDMS & Metadata Workflows Lead

Airswift; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Airswift in Houston is seeking an experienced Document Controller to support a complex migration between EDMS platforms within a major energy project. You will manage controlled documents, metadata-driven workflows, and ensure information integrity across engineering, construction, commissioning, start-up, and operations interfaces.

The role emphasizes process adherence, collaboration with Contractors and internal stakeholders, and proactive improvement of document control workflows to keep pace

Qualifications

• 7+ years of experience in document control supporting an EPC contractor or Owner/Operator environment.
• Minimum 1 year of owner-side experience with Octave InConcert Core (formerly Hexagon SDx), or 2 years of comparable EPC-side experience.
• Experience supporting document control requirements across project phases including engineering, construction, commissioning, start-up, and operations.
• Proven background managing project documentation across contractors, vendors, licensors, and internal stakeholders.
• Hands-on experience using Hexagon SDx / Octave InConcert Core in previous roles.
• Strong understanding of metadata-driven workflows and controlled document processes.
• Ability to process, manage, track, retrieve, and validate project documentation within an electronic document management system.

Responsibilities

• Processing and managing all aspects of project documentation using EDMS and other company document management tools.
• Ensure documentation aligns with company document management processes, project requirements, and contractual agreements, as applicable.
• Support integration of document control processes between Contractors, internal stakeholders, and company to improve work processes and document flow.
• Support and provide guidance on document management work processes and systems to project and functional stakeholders, as required.
• Support Document Control planning for Site and functional requirements, including Field Document Control processes and procedures.
• Ensure the accuracy, quality, and timely progression of documentation through workflow processes within the Company document management system.
• Identify opportunities to improve document management workflows and enhance efficiency across stakeholder interfaces.
• Support the coordination of document control requirements across Engineering, Construction, Commissioning, Start-Up, and Operations to ensure continuity through the full asset lifecycle.
• Participate in meetings, develop reports, maintain logs, and provide support to the document control team to enhance productivity.
• Maintain accurate records of documentation process flows, status, and history within the document management system.
• Maintain effective working relationships with project and functional stakeholders to ensure timely document control support and issue resolution.
• Be proactive in researching, retrieving, and validating document-related data to support project execution and operational needs.

Skills

Document control

Metadata-driven workflows

EDMS

Stakeholder collaboration

Attention to detail

Education

Bachelor’s degree or equivalent experience

Tools

Hexagon SDx / Octave InConcert Core

Aconex

PIMS

Job description

Airswift in Houston is seeking an experienced Document Controller to support a complex migration between EDMS platforms within a major energy project. You will manage controlled documents, metadata-driven workflows, and ensure information integrity across engineering, construction, commissioning, start-up, and operations interfaces.

The role emphasizes process adherence, collaboration with Contractors and internal stakeholders, and proactive improvement of document control workflows to keep pace