Senior Document Control Manager - Hybrid, SF

Ultimate Staffing; California (MO); Hybrid; USD 90,000 - 110,000; Full time

Job summary

Ultimate Staffing, a leading staffing partner, is seeking a Document Control Manager in San Francisco, CA, for large-scale design and construction projects. You will oversee document control systems, standards, and compliance, coordinating with project managers and engineering teams to ensure accurate, controlled documentation.

The role requires at least 5 years of direct document control experience, strong leadership, and excellent communication.

Qualifications

• Minimum of 5 years of direct experience in a Document Control Management role.
• Strong organizational, communication, and leadership skills.
• Ability to work independently and proactively in a fast-paced project environment.
• Exceptional customer service and relationship-building skills.
• Basic understanding of contract administration and construction documentation.
• Knowledge of engineering, construction, and quality control processes.
• Strong attention to detail with the ability to identify errors and implement corrective actions.

Responsibilities

• Establish, implement, administer, and continuously improve document and data management systems, standards, records management procedures, and compliance processes.
• Configure, maintain, and govern SharePoint project sites to support document workflows, access controls, version management, and project compliance requirements.
• Manage standards for document collection, distribution, filing, version control, quality review, and controlled issuance to ensure project documentation remains accurate, complete, and compliant.
• Review contract and construction documents to verify alignment with project standards and requirements.
• Identify non-conforming documentation, recommend corrective actions, and determine appropriate resolution and escalation paths.
• Coordinate the development, review, and formal issuance of design packages, including drawings, specifications, reports, basis of design documents, and other project deliverables.
• Participate actively in design and construction project team meetings.
• Provide document control training and guidance to project teams.
• Review project schedules and deliverable calendars to ensure timely collection and control of project documentation and records.
• Develop and maintain standardized templates, reporting tools, and document libraries using Microsoft Office applications and Google Workspace.
• Support ongoing initiatives to improve document management processes and organizational efficiency.
• Perform additional duties as assigned.

Skills

Leadership

Organization

Communication

Independent work

Customer service

Education

Bachelor's degree preferred

Associate/Technical degree + relevant training

Tools

SharePoint

Procore

Autodesk Forma

Google Workspace

Microsoft Office

Adobe Acrobat

Job description

Ultimate Staffing, a leading staffing partner, is seeking a Document Control Manager in San Francisco, CA, for large-scale design and construction projects. You will oversee document control systems, standards, and compliance, coordinating with project managers and engineering teams to ensure accurate, controlled documentation.

The role requires at least 5 years of direct document control experience, strong leadership, and excellent communication.