Document Control Specialist - Hybrid (Sacramento)

Keish Inc.; Sacramento (CA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Keish Environmental, based in California, seeks a self-motivated Junior Document Controller for a hybrid role in Sacramento. The role acts as an internal coordination hub, supporting document control, metadata, dashboards, and reporting across the DCS.

Under supervision, you will manage document lifecycle, ensure version control, assist with policy updates, and train staff to use the DCS, ensuring audit readiness and regulatory compliance throughout projects.

Qualifications

• Bachelor's degree or equivalent experience.
• Strong organizational, analytical, and written and verbal communication skills.
• Familiarity with document management tools (e.g., SharePoint); proficiency with Microsoft Office; experience with tools like Adobe Acrobat, Jira, Confluence is desirable.

Responsibilities

• Establish and maintain document control systems and workflows for document submissions, approvals, and distribution.
• Assist with the initial setup and configuration of the DCS, including folders, metadata, and workflows.
• Receive and log incoming documents from contractors, consultants, and internal teams into the DCS with accurate metadata.
• Maintain master copies and version control for all project documents.
• Collaborate with stakeholders to ensure timely submission and retrieval of required documentation.
• Ensure compliance with QA/QC standards and regulatory requirements.
• Archive documents and facilitate audits or handovers at project completion.
• Develop and maintain the Document Control Management Guide (DCMG).
• Provide training and support to team members on document control processes and the DCS.
• Generate reports on document statuses and dashboards; monitor submittal turnaround times.

Skills

Organizational skills

Analytical thinking

Written and verbal communication

Coordination / workflow support

Document management familiarity

SharePoint familiarity

Microsoft Office proficiency

Education

Bachelor's degree or equivalent experience

Tools

SharePoint

Microsoft Office

Adobe Acrobat

Jira

Confluence

Job description

Keish Environmental, based in California, seeks a self-motivated Junior Document Controller for a hybrid role in Sacramento. The role acts as an internal coordination hub, supporting document control, metadata, dashboards, and reporting across the DCS.

Under supervision, you will manage document lifecycle, ensure version control, assist with policy updates, and train staff to use the DCS, ensuring audit readiness and regulatory compliance throughout projects.