Senior Document Control Lead | Systems & Compliance

Cordoba Corporation; Sacramento (CA); On-site; USD 110,000 - 170,000; Full time

Job summary

Cordoba Corporation, a leading engineering and design firm based in California, is seeking a Senior Document Controller to join its Transportation Sector in Sacramento. The role provides advanced oversight of document management processes and serves as SME for the enterprise Document Control System.

You will mentor document controllers, configure workflows, ensure regulatory compliance, and drive system adoption across projects.

Qualifications

• Bachelor’s degree or equivalent professional experience in a related field.
• Demonstrated experience performing document control on complex programs or capital projects.
• Strong knowledge of document management systems, standards, and compliance requirements.
• Proficiency with Microsoft Office, SharePoint, Adobe Acrobat, and enterprise document management platforms.
• Strong organizational, analytical, and communication skills with the ability to manage multiple priorities.
• Experience developing SOPs, workflows, process maps, and training materials.
• Ability to work independently and collaboratively with multidisciplinary teams.

Responsibilities

• Serve as a senior-level SME for document control systems, processes, and standards across the organization.
• Provide guidance, mentoring, and technical support to Document Controllers, Program Analysts, and project teams.
• Act as a system administrator or power user for the enterprise Document Control System, supporting configuration, permissions, workflows, and troubleshooting.
• Support enterprise document control initiatives, including system rollout, enhancements, and adoption strategies.
• Oversee document intake, processing, distribution, storage, and archival activities to ensure compliance with standards and contractual requirements.
• Ensure adherence to document control procedures, metadata requirements, naming conventions, version control, and classification standards.
• Review document submittals for completeness, accuracy, and compliance prior to acceptance into document management systems.
• Support audit readiness efforts by ensuring documentation is complete, traceable, and properly maintained.
• Support the procurement, deployment, configuration, and optimization of the enterprise-wide Document Control System.
• Participate in defining system requirements, workflows, user roles, and reporting capabilities.
• Identify system gaps, risks, and improvement opportunities; recommend and support enhancements to improve efficiency and data integrity.
• Develop and maintain process maps, SOPs, desk manuals, and system user guides.
• Monitor document control performance metrics, workload trends, and compliance indicators.
• Maintain document control dashboards, trackers, and reporting tools to provide visibility into system health and operational performance.
• Support risk identification and mitigation by maintaining document control risk logs and issue trackers.
• Prepare summaries, reports, and briefings for leadership related to document control performance and system adoption.
• Serve as a primary point of contact for document control matters with internal staff, consultants, contractors, and external partners.
• Coordinate closely with project teams, IT, Business Analysts, procurement, and compliance staff to support document control needs.
• Provide training, onboarding, and ongoing support to users of document control systems.
• Support change management efforts related to new tools, workflows, and standards.
• Contribute to continuous improvement initiatives to enhance document control efficiency, clarity, and consistency.
• Support special projects, enterprise initiatives, and strategic priorities as assigned.
• Promote a culture of accuracy, accountability, and best practices in document control

Skills

Document control systems

Regulatory compliance

Training & mentoring

Workflow analysis

Documentation standards

Communication

Project collaboration

Education

Bachelor’s degree in Business Administration, Information Management, Records Management, Public Administration, or related field

Tools

SharePoint

Adobe Acrobat

Enterprise Document Management Systems

Job description

Cordoba Corporation, a leading engineering and design firm based in California, is seeking a Senior Document Controller to join its Transportation Sector in Sacramento. The role provides advanced oversight of document management processes and serves as SME for the enterprise Document Control System.

You will mentor document controllers, configure workflows, ensure regulatory compliance, and drive system adoption across projects.