Senior Document Controller

Cordoba-Corporation; Sacramento (CA); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Medical and dental insurance

Vision insurance

401k with employer match

Paid vacation and sick leave

9 paid holidays

Flexible spending accounts (FSA)

Job summary

Cordoba Corporation is seeking a Senior Document Controller in Sacramento, CA to lead document control operations for our Transportation Sector. You will act as SME, oversee the enterprise Document Control System, and guide project teams, ensuring compliance with standards and regulatory requirements.

The role emphasizes system rollout, process improvement, and training, with a focus on data integrity, risk mitigation, and audit readiness across large infrastructure programs.

Qualifications

• Bachelor’s degree or equivalent professional experience
• Experience performing document control functions on complex programs or capital projects
• Strong knowledge of document management systems, standards, and compliance
• Proficiency with Microsoft Office, SharePoint, Adobe Acrobat, and enterprise DMS platforms
• Strong organizational, analytical, and communication skills with multi-priority management
• Experience developing SOPs, workflows, and training materials

Responsibilities

• Serve as SME for document control systems, processes, and standards across the organization
• Provide guidance, mentoring, and technical support to Document Controllers and project teams
• Act as a system administrator for the enterprise Document Control System, supporting configuration and workflows
• Support enterprise document control initiatives, including system rollout and enhancements
• Oversee document intake, processing, storage, and archival activities for compliance
• Ensure adherence to procedures, metadata, naming conventions, version control, and classification standards
• Review document submittals for completeness, accuracy, and compliance
• Support audit readiness by ensuring documentation is complete and traceable
• Support procurement, deployment, configuration, and optimization of the DCS
• Participate in defining system requirements, workflows, and reporting capabilities
• Identify gaps, risks, and improvement opportunities; propose enhancements
• Develop and maintain process maps, SOPs, desk manuals, and system guides
• Monitor performance metrics, workload trends, and compliance indicators
• Maintain dashboards, trackers and reporting tools for system health
• Support risk logs and issue trackers for document control
• Prepare leadership summaries and briefs on performance and adoption
• Serve as primary point of contact for document control matters with internal and external stakeholders
• Coordinate with project teams, IT, and compliance staff to support needs
• Provide training and onboarding for document control users
• Support change management for new tools and workflows
• Contribute to continuous improvement initiatives
• Support special projects and strategic priorities
• Promote accuracy, accountability, and best practices

Skills

Document management

SOPs & workflows

Training & mentorship

System administration

Attention to detail

Regulatory compliance

Education

Bachelor degree or equivalent

Tools

Microsoft Office

SharePoint

Adobe Acrobat

DMS platforms

Job description

Overview

Cordoba Corporation is a leading engineering and design firm based in California. We are seeking a Senior Document Controller to join our Transportation Sector. The ideal candidate will serve as a subject matter expert and technical lead for document control operations, systems, and standards. The position provides advanced oversight of document management processes, ensures compliance with regulatory requirements, and supports the implementation, administration, and continuous improvement of the enterprise-wide Document Control System.The Senior Document Controller plays a critical role in stabilizing current document control operations while supporting long-term enterprise initiatives, system adoption, and best practices across projects and functional units.

Responsibilities

• Serve as a senior-level subject matter expert for document control systems, processes, and standards across the organization
• Provide guidance, mentoring, and technical support to Document Controllers, Program Analysts, and project teams
• Act as a system administrator or power user for the enterprise Document Control System, supporting configuration, permissions, workflows, and troubleshooting
• Support enterprise document control initiatives, including system rollout, enhancements, and adoption strategies
• Oversee document intake, processing, distribution, storage, and archival activities to ensure compliance with standards, contractual requirements, and regulatory obligations
• Ensure adherence to document control procedures, metadata requirements, naming conventions, version control, and classification standards
• Review document submittals for completeness, accuracy, and compliance prior to acceptance into document management systems
• Support audit readiness efforts by ensuring documentation is complete, traceable, and properly maintained
• Support the procurement, deployment, configuration, and optimization of the enterprise-wide Document Control System
• Participate in defining system requirements, workflows, user roles, and reporting capabilities
• Identify system gaps, risks, and improvement opportunities; recommend and support enhancements to improve efficiency and data integrity
• Develop and maintain process maps, SOPs, desk manuals, and system user guides
• Monitor document control performance metrics, workload trends, and compliance indicators
• Maintain document control dashboards, trackers, and reporting tools to provide visibility into system health and operational performance
• Support risk identification and mitigation by maintaining document control risk logs and issue trackers
• Prepare summaries, reports, and briefings for leadership related to document control performance and system adoption
• Serve as a primary point of contact for document control matters with internal staff, consultants, contractors, and external partners
• Coordinate closely with project teams, IT, Business Analysts, procurement, and compliance staff to support document control needs
• Provide training, onboarding, and ongoing support to users of document control systems
• Support change management efforts related to new tools, workflows, and standards
• Contribute to continuous improvement initiatives to enhance document control efficiency, clarity, and consistency
• Support special projects, enterprise initiatives, and strategic priorities as assigned
• Promote a culture of accuracy, accountability, and best practices in document control

Qualifications

• Bachelor’s degree in Business Administration, Information Management, Records Management, Public Administration, or a related field; or equivalent professional experience
• Demonstrated experience performing document control functions on complex programs or capital projects
• Strong knowledge of document management systems, document control standards, and compliance requirements
• Proficiency with Microsoft Office, SharePoint, Adobe Acrobat, and enterprise document management platforms
• Strong organizational, analytical, and communication skills with the ability to manage multiple priorities
• Experience developing SOPs, workflows, process maps, and training materials
• Ability to work independently and collaboratively with multidisciplinary teams

Preferred Qualification/Certifications/Licensures:

• Experience supporting or administering an enterprise-wide Document Control System as a system administrator or SME
• Experience on at least two (2) projects similar in scope and complexity, preferably within large infrastructure, transportation, or public-sector programs
• Professional certification in document or records management (e.g., CDIA+, CRM) or equivalent
• Familiarity with audit processes, regulatory compliance, and document retention requirements
• Experience supporting system implementation, change management, or enterprise process improvement initiatives

Salary Range: $110,000 to $170,000 yearly

Location: Sacramento, CA

Work Environment: Onsite

Our Company

Cordoba Corporation, Making a Difference

Cordoba Corporation is a leading civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

National Recognition - Cordoba’s efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a “top 100 construction management firm” and a “top 50 program management firm.” Additionally, ENR recognized Cordoba as a “top 100 design firm” in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Enhancing Employee Well-Being

Benefits and Perks:We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with coverage effective the first month after hire. Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off. We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

For inquiries or accommodations, please contact our HR Department at: [phone].

Join Cordoba Corporation and be part of shaping California’s future!

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