Senior Document Control & EDMS Specialist

Carmeuse; Pittsburgh (Allegheny County); Hybrid; USD 74,000 - 95,000; Full time

Benefits offered by this job

Annual bonus

Paid holidays and vacation

Medical/pharmacy insurance

Dental insurance

Vision insurance

401k with company match

Wellness program

Life insurance

Disability insurance

Tuition benefits

Job summary

Carmeuse in Pittsburgh, PA, seeks a Document Control Administrator to manage project documentation flow from receipt to archiving. You will establish and maintain a robust EDMS, ensure proper logging, revision control, and distribution to stakeholders, while keeping confidential information secure.

Responsibilities span creating templates, maintaining the MDR, converting paper to digital, tracking due dates, and collaborating with IT and project teams to support accurate, accessible records

Qualifications

• 5-10 years' experience in document control environment preferred.
• Experience within Engineering environment.
• Experience in EDMS development and implementation.
• Fluent English, verbal and written.

Responsibilities

• Support Management in creating and maintaining Electronic Document Management System (EDMS).
• Establish and maintain document control procedures, including numbering, revision control and storage.
• Receive and review incoming transmittals for accuracy; log documents in the EDMS.
• Distribute documents to internal and external stakeholders per the project communication plan.
• Ensure document feedback is communicated to the originator where applicable.
• Archive and store documents electronically in accordance with company policies.
• Convert paper documents into digital format by scanning.
• Maintain a Master Document Register (MDR) with drawings, specs, procedures, and plans.
• Monitor due dates and produce exception reports on late documentation for PM review.
• Manage flow of correspondence via transmittals; ensure correct revision and confidentiality.
• Collaborate with IT for third-party access to SharePoint; support information exchange.
• Contribute to compilation of project record documentation and archiving.
• Create standard templates for communication of documentation and digital records.
• Communicate effectively with project team members and undertake other tasks as needed.

Skills

Strong communication

Attention to detail

Time management

Teamwork

Prioritization

Flexibility

Initiative

Organization

Tools

Email

PDF

MS Office

Teams

Planner

SharePoint

Job description

Carmeuse in Pittsburgh, PA, seeks a Document Control Administrator to manage project documentation flow from receipt to archiving. You will establish and maintain a robust EDMS, ensure proper logging, revision control, and distribution to stakeholders, while keeping confidential information secure.

Responsibilities span creating templates, maintaining the MDR, converting paper to digital, tracking due dates, and collaborating with IT and project teams to support accurate, accessible records