Senior Division Executive Assistant & Operations Lead

State-of-Missour; Jefferson City (MO); On-site; USD 35,000 - 52,000; Full time

Job summary

Missouri Department of Natural Resources in Jefferson City, MO, seeks an experienced administrative support professional to provide comprehensive division support and contribute to leadership activities. The role includes scheduling, travel arrangements, proofreading and processing documents requiring signature authority.

The position collaborates with division staff, may supervise one team member, manages forms, onboarding/offboarding, timekeeping, and purchasing.

Qualifications

• Four+ years of office or clerical experience, including at least one year in a lead role.
• High school diploma, GED, or equivalent.
• Strong communication and attention to detail.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Ability to maintain confidentiality.
• Adaptable and able to work with minimal supervision.

Responsibilities

• Provide administrative support: scheduling meetings, travel, proofreading and finalizing correspondence, ensuring timely signing of grants and other documents requiring signature authority as delegated by the department director.
• Serve as a member of the division leadership team; may supervise one team member.
• Create and update division forms; post versions on intranet.
• Coordinate onboarding/offboarding of department operations staff; scheduling interviews and hires.
• Function as timekeeper for the Division of Administrative Support and Director's Office; review time reports and enter corrections in the statewide accounting system.
• Manage office supplies and purchasing card per state guidelines.
• Process and submit department operations invoices for payment.
• Other duties as assigned.

Skills

Oral and Written Communication

Customer Service

Attention to Detail

Computer Skills

Self-Management

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Missouri Department of Natural Resources in Jefferson City, MO, seeks an experienced administrative support professional to provide comprehensive division support and contribute to leadership activities. The role includes scheduling, travel arrangements, proofreading and processing documents requiring signature authority.

The position collaborates with division staff, may supervise one team member, manages forms, onboarding/offboarding, timekeeping, and purchasing.