Director’s Office: Executive Administrative Lead

State-of-Missour; Jefferson City (MO); On-site; USD 52,000 - 68,000; Full time

Job summary

State of Missouri's Family Support Division in Jefferson City seeks a Lead Administrative Support Assistant in the Director’s Office to provide executive-level administrative support aiding divisional leadership with fiscal and operational priorities.

You will manage calendars, coordinate meetings and trainings, handle inquiries, assist with contracts and invoicing, and act as a deputy to the Director’s Assistant, ensuring timely, accurate reporting and office coverage.

Qualifications

• One or more years of clerical support experience as an Administrative Support Assistant.
• Possession of a high school diploma or GED certificate.
• Training from a vocational or business school may substitute for experience.

Responsibilities

• Assist with incoming calls, visitors, and correspondence as a core team member.
• Support fiscal unit by reviewing contracts, processing invoices, and monitoring funds.
• Prepare legislative binders and review fiscal notes during sessions.
• Manage calendars, coordinate meetings and events for executive staff.
• Serve as deputy to aid, advise, and act on behalf of the Director’s Assistant.

Skills

Administrative support

Clerical experience

Office coordination

P-Card procurement

Education

High school diploma

GED certificate

Tools

P-Card system

IT equipment tracking

Job description

State of Missouri's Family Support Division in Jefferson City seeks a Lead Administrative Support Assistant in the Director’s Office to provide executive-level administrative support aiding divisional leadership with fiscal and operational priorities.

You will manage calendars, coordinate meetings and trainings, handle inquiries, assist with contracts and invoicing, and act as a deputy to the Director’s Assistant, ensuring timely, accurate reporting and office coverage.