Administrative Unit Chief - 4120011

State of Missouri; Jefferson City (MO); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid vacation and sick leave

Medical, dental, vision insurance

Life insurance

Professional development opportunities

Job summary

State of Missouri's Department of Natural Resources seeks an Administrative Manager in Jefferson City to oversee the administrative unit, manage labor distributions, and coordinate budgets and expenditures.

You will build and analyze allocations, prepare ACFR-related documentation, assist in external audits, and support timekeeping and travel requests.

The role emphasizes detail, accountability, adaptability and collaboration with internal teams to serve Missouri's citizens.

Qualifications

• Equivalent to 4-6 years of relevant experience or a bachelor's degree with 0-2 years.

Responsibilities

• Oversee and coordinate with the administrative unit team and functions.
• Monitor and update program's labor distribution profile (LDPRs) for team members.
• Build and analyze allocations and expenditures for program funds and grants.
• Approve expense and equipment (E&E) and contractual payments and deposits.
• Build and run Access queries and prepare monthly budget reports of expenditures.
• Build and maintain detailed tracking spreadsheets for program work expenditures.
• Prepare Cost Recovery information as requested.
• Review and approval of out-of-state travel requests for the program.
• Assist in timekeeping for the program; review hours-to-gross reports and leave reports.
• Assist in coordinating program's external audits including ACFR documentation.

Skills

Attention to Detail

Analysis and Assessment

Accountability

Adaptability

Education

Bachelor's degree or 4-6 years of relevant experience

Job description

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

Please note

The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.

This position will be located at the Lewis and Clark State Office Building, 1101 Riverside Drive, Jefferson City, MO 65101.

• Oversee and coordinate with the administrative unit team and functions
• Monitor and update program's labor distribution profile (LDPRs) for team members
• Build and analyze allocations and expenditures for program funds and grants
• Approve expense and equipment (E&E) and contractual payments and deposits
• Build and run Access queries and prepare monthly budget reports of expenditures
• Build and maintain detailed tracking spreadsheets for program work expenditures
• Prepare Cost Recovery information as requested
• Review and approval of out-of-state travel requests for the program
• Assist in timekeeping for the program; includes reviewing hours-to-gross reports, review and maintain leave reports, and make any necessary time corrections in SAM II HR
• Assist in the coordination program's external audits including preparing documentation and compiling the annual comprehensive financial report (ACFR)

To be successful in this position, a candidate will need the following skills:

• Attention to Detail: Is through when performing work and conscientious about attending to detail.
• Analysis and Assessment: Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information.
• Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, set priorities, and delegates work. Accepts responsibility of own actions and decisions. Complies with established control systems and rules.
• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

Equivalent To Those Typically Gained By

• 4-6 years of relevant experience or a bachelor's degree and 0-2 years of relevant experience.(Additional education or experience may substitute for the required education or experience)
• Training, certification, and/or education in continuous process improvement programs such as Lean Six Sigma as well as completion of Missouri Way, Leadership Academy, and similar programs is preferred.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here.

How We Invest In You

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.

Misty Lange, Administrative Manager, 573-751-2994 or [e-mail]

Or

Sally Namassy, Recruiter at [e-mail]