Senior Executive Assistant to Deputy Director

Missouri Department of Conservation; Jefferson City (MO); On-site; USD 45,000 - 70,000; Full time

Job summary

The Missouri Department of Conservation seeks an Executive Assistant to the Deputy Director at Commission Headquarters (JEFFE1). This role provides executive level administrative support, manages confidential matters, coordinates meetings and travel, and maintains the Director's Office workflows.

Ideal candidates will have at least six years of professional secretarial experience, a high school diploma or GED, proficiency in Microsoft Office and SharePoint, strong communication and

Qualifications

• High school diploma or GED required.
• At least six (6) years of progressively responsible professional experience in general secretarial work or related discipline.
• Must maintain a valid, current driver’s license.
• Proficient in Microsoft Office suite and SharePoint.

Responsibilities

• Prepare correspondence, presentations, reports, and announcements in coordination with the Deputy Directors.
• Review completed work for accuracy and ensure instructions are followed.
• Coordinate meetings and travel arrangements; maintain schedules and itineraries.
• Handle highly confidential matters, both verbal and written.
• Maintain a filing system for quick retrieval of materials.
• Monitor mail and prioritize communications for timely actions.
• Lead efforts to implement electronic/paperless procedures.
• Serve as agency contact for Constituent Services for Governor’s Office; summarize resolutions.
• Collaborate with Deputy Director-Engagement and staff for data collection for briefings.
• Administer HRIS transactions for the Director’s Office; attend Office Managers meetings.
• Receive calls and visitors professionally; liaise with other staff and public.
• Assist and/or lead planning for national conferences and nominations for staff recognition.
• Provide support to the Director/Commission Secretary as requested.
• Maintain Director’s Office SharePoint site.

Skills

Communication

Time management

Teamwork

Attention to detail

Discretion

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

OneNote

Outlook

Visio

Adobe Acrobat

Job description

The Missouri Department of Conservation seeks an Executive Assistant to the Deputy Director at Commission Headquarters (JEFFE1). This role provides executive level administrative support, manages confidential matters, coordinates meetings and travel, and maintains the Director's Office workflows.

Ideal candidates will have at least six years of professional secretarial experience, a high school diploma or GED, proficiency in Microsoft Office and SharePoint, strong communication and