Senior Development & Events Coordinator (Hybrid)

UJA Federation of New York; New York (NY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

UJA Federation of New York is seeking a Senior Development Assistant to support the Women’s Team. The role involves coordinating events, managing calendars and reports, handling communications, and processing payments within internal fundraising systems.

Hybrid position with three days in the office weekly, reporting to the Executive Director for the UJA Women’s team. The role emphasizes organization, interpersonal skills, and proficient use of Microsoft Office applications.

Qualifications

• One year of administrative experience preferred.
• High proficiency in Microsoft Office, specifically Excel, Outlook, and Access.
• Detail-oriented and effective time management, with the ability to prioritize and multitask in a fast-paced environment.
• Excellent interpersonal, communication, writing, and organizational skills.
• Knowledge on how to do mail merges.
• Flexibility to work independently and as part of a team; maturity, confidence and professionalism.

Responsibilities

• Organize room reservations, food orders, and event logistics, coordinating with Conference & Banquets and other internal resources.
• Provide accurate mailing lists to marketing for invites and eblasts.
• Maintain attendance lists through Excel or Access and follow up with lay leadership to confirm attendance.
• Process and collect payments in a timely manner using internal systems.
• Prep for the day of events, including name tags, collateral, shipments, gifts to hosts, and other tasks as needed.
• Prepare accurate attendance lists after the event for database import and fundraiser follow-up.
• Answer telephones, screen calls, and independently respond to inquiries.
• Use internal systems and Excel to create reports, lists, and charts.
• Enter, retrieve, and produce data reports in the fundraising system.
• Compose correspondence and assemble materials as necessary.
• Maintain departmental files on internal servers.
• Schedule appointments and maintain calendar using Outlook.
• Process expense reports for supervisors.
• Process and follow up on print production and supply orders.
• Assemble external mailings.
• Coordinate logistics for events and meetings related to Women’s Executive Committee and programs.

Skills

Excel

Outlook

Access

Time management

Interpersonal skills

Written communication

Mail merges

Tools

Microsoft Office

Job description

UJA Federation of New York is seeking a Senior Development Assistant to support the Women’s Team. The role involves coordinating events, managing calendars and reports, handling communications, and processing payments within internal fundraising systems.

Hybrid position with three days in the office weekly, reporting to the Executive Director for the UJA Women’s team. The role emphasizes organization, interpersonal skills, and proficient use of Microsoft Office applications.