Senior Development Assistant, UJA Women

UJA Federation of New York; New York (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

UJA Federation of New York is seeking a Senior Development Assistant to support the Women’s Team. The role involves coordinating events, managing calendars and reports, handling communications, and processing payments within internal fundraising systems.

Hybrid position with three days in the office weekly, reporting to the Executive Director for the UJA Women’s team. The role emphasizes organization, interpersonal skills, and proficient use of Microsoft Office applications.

Qualifications

• One year of administrative experience preferred.
• High proficiency in Microsoft Office, specifically Excel, Outlook, and Access.
• Detail-oriented and effective time management, with the ability to prioritize and multitask in a fast-paced environment.
• Excellent interpersonal, communication, writing, and organizational skills.
• Knowledge on how to do mail merges.
• Flexibility to work independently and as part of a team; maturity, confidence and professionalism.

Responsibilities

• Organize room reservations, food orders, and event logistics, coordinating with Conference & Banquets and other internal resources.
• Provide accurate mailing lists to marketing for invites and eblasts.
• Maintain attendance lists through Excel or Access and follow up with lay leadership to confirm attendance.
• Process and collect payments in a timely manner using internal systems.
• Prep for the day of events, including name tags, collateral, shipments, gifts to hosts, and other tasks as needed.
• Prepare accurate attendance lists after the event for database import and fundraiser follow-up.
• Answer telephones, screen calls, and independently respond to inquiries.
• Use internal systems and Excel to create reports, lists, and charts.
• Enter, retrieve, and produce data reports in the fundraising system.
• Compose correspondence and assemble materials as necessary.
• Maintain departmental files on internal servers.
• Schedule appointments and maintain calendar using Outlook.
• Process expense reports for supervisors.
• Process and follow up on print production and supply orders.
• Assemble external mailings.
• Coordinate logistics for events and meetings related to Women’s Executive Committee and programs.

Skills

Excel

Outlook

Access

Time management

Interpersonal skills

Written communication

Mail merges

Tools

Microsoft Office

Job description

The UJA Women's team is responsible for the strategic engagement of women throughout the organization, bringing a unique perspective on how women connect to their philanthropy and to one another. The Senior Development Assistant is proactive and flexible and provides support to members of the UJA Women’s Team including the Executive Director. Together this team will continue assisting women to use their talent, energy, and financial clout to inspire, educate, and transform the lives of others.

Major Responsibilities

Event Support

• Organize room reservations, food orders, and event logistics, coordinating with Conference & Banquets and other internal resources
• Provide accurate mailing lists to marketing for invites and eblasts
• Maintain attendance lists through Excel or Access and follow up with lay leadership to confirm attendance
• Process and collect payments in a timely manner using internal systems
• Prep for the day of events, including name tags, collateral, and any shipments to outside venues, gifts to hosts, and other tasks as needed
• Prepare accurate attendance lists after the event for database import and fundraiser follow-up

Administrative

• Answer telephones, screen calls, and independently respond to situations or inquiries as appropriate
• Use internal systems and Excel to create accurate and useful reports, lists, and charts on a timely basis
• Understand and use fundraising system, including entering, retrieving, and producing data reports
• Compose correspondence in response to routine inquiries and select appropriate accompanying materials as necessary
• Maintain departmental files on internal servers
• Schedule appointments and maintain calendar using Outlook and internal calendars
• Process expense reports for supervisors
• Process and follow up on print production and supply orders
• Assemble external mailings
• Work on logistics for events and meetings related to the Women’s Executive Committee, Women’s KDS Programs, Arts and Culture events and other events as assigned by professionals on the team.
• Perform other work-related duties as assigned

Qualifications and Competencies

• One year of administrative experience preferred
• High proficiency in Microsoft Office, specifically Excel, Outlook, and Access
• Detail-oriented and effective time management, with the ability to prioritize and multitask in a fast-paced environment
• Excellent interpersonal, communication, writing, and organizational skills
• Knowledge on how to do mail merges
• Flexibility to work independently and as part of a teamMaturity, confidence and professionalism

Salary Information

The salary for this role is $50,000.

Reporting Line

This role reports to the Executive Director for the UJA Womens' team and is a hybrid position, with a set three days/week in office.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.