Senior Contract Billing Coordinator

Jobtailor; Tacoma (WA); On-site; USD 52,000 - 68,000; Full time

Job summary

Jobtailor in Tacoma, WA, is seeking a Contract Billing Coordinator to manage billing setup, reconciliation, and reporting across Single Line Billing accounts. You will collaborate with sales, CSR, and AMT teams to ensure accuracy and timely processing.

The role requires a bachelor’s degree, experience in building materials, and strong Excel/ERP skills. You will handle monthly profitability recaps, true-ups, and continuous process improvements in a busy office environment.

Qualifications

• Bachelor’s degree preferred.
• Experience in the building material industry preferred.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Must be able to type 40+ WPM.
• Mathematically proficient.
• Ability to speak, write, and read English required.
• Knowledge of retail and contractor sales principles, practices, and protocols.
• Knowledge of dimension lumber, panel products, and other building materials.
• Strong organizational, planning, focus, and time management skills.
• Ability to manage changing priorities, multiple projects, deadlines, and changing business conditions.
• Ability to work independently and as part of a team.

Responsibilities

• Set up internal and external jobs for all Single Line Billing accounts
• Ensure Billing Sheets are properly completed
• Track billing dates
• Reconcile internal-account billing amounts against job PO amounts
• Submit required true-up amounts to the AMT group
• Facilitate billing to external customer accounts
• Work with CSR and Sales Coordinators on job setup, roof load delivery dates, and PO variances
• Track closed Contract Billed jobs and provide monthly profitability and sales recaps for the RSM and Director
• Utilize ERP, Outlook, and Excel
• Assist the AMT team with variances and reconciliations
• Work with Contractor Sales Representatives, Sales Coordinators, AMT, Regional Sales Managers, Directors, and other departments
• Facilitate training and development of Contract Billing Coordinators
• Work with Sales Managers and teams on process improvements
• Process quarterly customer rebate reporting
• Facilitate the monthly Supplier Support Agreement program
• Support Sales Managers with administrative tasks
• Perform other related duties as assigned

Skills

Billing Reconciliation

Job Setup

Data Tracking

Mathematical Proficiency

Typing 40+ WPM

English Proficiency

Time Management

Team Collaboration

Education

Bachelor’s degree preferred

Experience in building materials industry preferred

Tools

ERP Software

Microsoft Outlook

Microsoft Word

Excel

Job description

• Set up internal and external jobs for all Single Line Billing accounts
• Ensure Billing Sheets are properly completed
• Track billing dates
• Reconcile internal-account billing amounts against job PO amounts
• Submit required true-up amounts to the AMT group
• Facilitate billing to external customer accounts
• Work with CSR and Sales Coordinators on job setup, roof load delivery dates, and PO variances
• Track closed Contract Billed jobs and provide monthly profitability and sales recaps for the RSM and Director
• Utilize ERP, Outlook, and Excel
• Assist the AMT team with variances and reconciliations
• Work with Contractor Sales Representatives, Sales Coordinators, AMT, Regional Sales Managers, Directors, and other departments
• Facilitate training and development of Contract Billing Coordinators
• Work with Sales Managers and teams on process improvements
• Process quarterly customer rebate reporting
• Facilitate the monthly Supplier Support Agreement program
• Support Sales Managers with administrative tasks
• Perform other related duties as assigned

Requirements

• Bachelor’s degree preferred
• Experience in the building material industry preferred
• Proficiency in Microsoft Word, Excel, and Outlook
• Must be able to type 40+ WPM
• Mathematically proficient
• Ability to speak, write, and read English required
• Ability to operate a personal computer, telephone, photocopier, fax machine, scanner, and other necessary office equipment
• Knowledge of retail and contractor sales principles, practices, and protocols
• Knowledge of dimension lumber, panel products, and other building materials
• Strong organizational, planning, focus, and time management skills
• Ability to manage changing priorities, multiple projects, deadlines, and changing business conditions
• Ability to work independently and as part of a team
• Ability to think and respond quickly to changing circumstances
• Ability to work indoors in a normal office environment for an entire day
• Ability to sit and/or stand for extended periods
• Must be able to grasp, talk, hear, and operate a computer and keyboard
• Must be able to lift/push/pull up to 50 pounds and carry objects 50 feet

Core Competencies

Demonstrates proficiency in billing processes, including job setup, reconciliation, and reporting, while effectively collaborating with sales and administrative teams. Possesses strong organizational and time management skills to handle multiple projects and changing priorities in the building materials industry.

Highest-signal resume keywords

• Billing Process Management
• Microsoft Excel Proficiency
• Building Material Knowledge
• Organizational Skills
• Customer Service Coordination

ATS Optimization Keywords

Hard Skills

• Billing Reconciliation
• Job Setup
• Data Tracking
• Mathematical Proficiency
• Typing 40+ WPM

Soft Skills

• Strong Organizational Skills
• Time Management
• Adaptability
• Team Collaboration

Industry Keywords

• Building Material Industry
• Retail Sales Principles
• Contractor Sales Practices
• Dimension Lumber Knowledge
• Panel Products Knowledge

Tools & Technologies

• ERP Software
• Microsoft Outlook
• Microsoft Word