Operation Specialist

Jobtailor; Kansas; On-site; USD 42,000 - 54,000; Full time

Job summary

Jobtailor in Kansas is seeking a detail-oriented Billing Specialist to prepare and administer accurate client billings for assigned projects. You will gather billing information from project teams, review documentation for completeness, enter data into systems, and coordinate with Operations, Finance, Project Management, and General Ledger to ensure timely and compliant invoicing.

The role requires meticulous record keeping, adherence to contract terms, and the ability to identify discrepancies

Qualifications

• High school diploma or GED with 4+ years in billing related roles.
• Experience in construction billing preferred.
• Ability to work with project contracts and client billing requirements.
• Travel 0-10%.
• Employment contingent upon background/drug test.

Responsibilities

• Prepare and administer accurate client billings for assigned projects.
• Prepare client bills per processes and contract terms.
• Review billing requirements and supporting documentation for completeness and accuracy.
• Gather billing information from project teams and stakeholders.
• Enter and maintain billing information in applicable systems.
• Track deadlines, workflows, and approvals.
• Escalate discrepancies to Senior Operation Specialist as needed.

Skills

Billing Prep

Data Entry

Docs Review

Discrepancy Id

Coordination

Attention to Detail

Education

High School Diploma

GED

Associate Degree in Accounting

Tools

Billing Software

Project Mgmt Systems

Job description

• Prepare and administer accurate client billings for assigned projects


• Prepare client bills according to established processes, contract terms, and client requirements


• Review billing requirements and supporting documentation for completeness and accuracy


• Gather billing information from project teams and stakeholders


• Prepare billing packages for review


• Enter and maintain billing information in applicable systems


• Track billing deadlines, outstanding requirements, workflows, and approvals


• Maintain accurate billing, contractual, and pay application records


• Escalate billing discrepancies, contract questions, unusual circumstances, and system issues to the Senior Operation Specialist


• Develop working knowledge of project contracts and billing requirements


• Coordinate pay application information and documentation with project teams and the Billing Department


• Assist with client communications, billing-related audits, and documentation requests


• Enter, route, track, and distribute LNTP documentation during the transitional process


• Coordinate billing information with Operations, Finance, Project Management, and General Ledger


• Identify discrepancies and communicate them to the appropriate owner


• Organize billing records and maintain project billing contacts and stakeholder information


• Manage workload to meet billing deadlines and communicate potential process improvements


• Support other team members during increased workload periods and perform other related duties as assigned

Requirements

• High School Diploma or GED and 4 years of related experience; construction industry experience preferred


• OR Associate Degree in Accounting and 1-4 years of accounting, construction billing, project controls, or related experience; construction industry experience preferred


• Travel: 0-10%


• Typical work hours are between 7:00 a.m. and 5:00 p.m. Monday-Friday


• Overtime may be required


• Employment contingent upon successfully passing a background and drug test


• Ability to work with project contracts and client billing requirements


• Ability to prepare accurate billing packages and maintain billing records


• Ability to use applicable billing software and workflows


• Ability to coordinate with Operations, Finance, Project Management, General Ledger, and other stakeholders

Core Competencies

Demonstrates expertise in client billing processes, including preparation, administration, and accuracy of billing packages. Proficient in coordinating with various departments and maintaining comprehensive billing records in compliance with project contracts.

Highest-signal resume keywords

• Client Billing Preparation


• Billing Software Proficiency


• Construction Industry Experience


• Project Contract Coordination


• Billing Record Maintenance

Hard Skills

• Accurate Billing Preparation


• Billing Documentation Review


• Billing Information Entry


• Billing Package Development


• Discrepancy Identification

Soft Skills

• Communication Skills


• Organizational Skills


• Team Support

Certifications & Qualifications

• High School Diploma


• GED


• Associate Degree in Accounting

Industry Keywords

• Construction Billing


• Project Controls


• Client Requirements


• Contractual Records


• Billing Audits

Tools & Technologies

• Billing Software


• Project Management Systems