Administrative Assistant – Solar

Jobtailor; Minneapolis (MN); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in Minneapolis, MN is seeking an organized Administrative Assistant to support daily operations and coordinate office tasks.

The role requires strong MS Word/Excel/Outlook skills, attention to detail, and a customer-focused approach in a fast-paced environment.

Qualifications

• Minimum three years administrative support experience required.
• Detail orientation and the capability to proofread effectively.
• Demonstrate flexibility as well as excellent organization and multi-tasking skills.
• Exhibit effective communication and active listening skills.
• Positive professional attitude and strong customer service skills.

Responsibilities

• Perform regular administrative tasks and overall office organization.
• Greet visitors and customers with a positive demeanor.
• Coordinate and set up meetings, handle calendars, and schedule travel.
• Set up, organize, and manage filing systems.
• Prepare documents, perform record keeping and filing duties, and proofread communications and documents.
• Prepare billing/invoices as needed.
• Coordinate between Safety, Human Resources, IT, and Legal support groups.
• Procure miscellaneous goods using Mortenson’s internal procurement system.
• Understand operating group and company resources.
• Assist Operating Group Leadership members with expense reports, travel, and miscellaneous duties.
• Assist onboarding and training team with new team member onboarding.
• Perform all other duties as assigned.

Skills

Detail orientation

Organization

Multi-tasking

Effective communication

Active listening

Customer service

Education

Associate Degree

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

• Perform regular administrative tasks and overall office organization
• Greet visitors and customers with a positive demeanor
• Coordinate and set up meetings, handle calendars, and schedule travel
• Set up, organize, and manage filing systems
• Prepare documents, perform record keeping and filing duties, and proofread communications and documents
• Prepare billing/invoices as needed
• Coordinate between Safety, Human Resources, IT, and Legal support groups
• Procure miscellaneous goods using Mortenson’s internal procurement system
• Understand operating group and company resources
• Assist Operating Group Leadership members with expense reports, travel, and miscellaneous duties
• Assist onboarding and training team with new team member onboarding
• Perform all other duties as assigned

Requirements

• Minimum three years administrative support experience required
• Detail orientation and the capability to proofread effectively
• Demonstrate flexibility as well as excellent organization and multi-tasking skills
• Display proficient skills in Microsoft Word, Excel, Outlook, and Power Point
• Exhibit effective communication and active listening skills
• Positive professional attitude and strong customer service skills
• Associate or bachelor's degree preferred
• Construction-related business experience preferred
• Experience with billing, invoicing, and timekeeping preferred
• Visa sponsorship is not offered for this position
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status

Core Competencies

Demonstrates strong administrative support capabilities with expertise in document preparation, organization, and effective communication. Proficient in managing schedules, coordinating meetings, and providing exceptional customer service in a professional environment.

Highest-signal resume keywords

• Administrative Support Experience
• Microsoft Word Proficiency
• Microsoft Excel Proficiency
• Billing And Invoicing Experience
• Customer Service Skills

ATS Optimization Keywords

Hard Skills

• Document Preparation
• Record Keeping
• Filing Systems Management
• Expense Reporting
• Multi-Tasking
• Proofreading
• Calendar Management
• Travel Coordination
• Onboarding Assistance
• Timekeeping

Soft Skills

• Detail Orientation
• Flexibility
• Effective Communication
• Active Listening
• Positive Attitude

Certifications & Qualifications

• Associate Degree
• Bachelor's Degree

Industry Keywords

• Construction-related Business Experience

Tools & Technologies

• Microsoft Outlook
• Microsoft PowerPoint