Accounts Receivable Specialist

Sunstall Inc.; Orlando (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Sunstall Inc. Orlando is seeking an experienced Accounts Receivable Specialist to manage end-to-end billing for construction projects, emphasizing cash flow, lien compliance, and billing accuracy.

Collaborate with Project Managers to ensure timely and accurate invoicing while maintaining professional relationships with field personnel and customers. The ideal candidate will be detail-oriented, assertive, and skilled in contract billing practices, with experience in AIA pay applications,

Qualifications

• Excellent organizational, written, and verbal communications skills.
• Ability to work in a fast-paced environment with multitasking.
• Solid understanding of accounting software such as Sage Intacct and GC Billing platforms with emphasis on Word, Excel & Outlook.
• Strategic thinker with strong problem-solving skills and ability to work with others and meet deadlines.
• 2 years of prior experience in the construction industry.
• Strong attention to detail.
• Excellent grammar and spelling.
• Team player and self-starter.

Responsibilities

• Prepare and submit monthly General Contractor billings, including AIA pay applications for 50–100 projects.
• Manage Schedule of Values (SOV) based billing and ensure alignment with contracts.
• Validate percent complete billed against field reports and PM input.
• Review and substantiat e stored materials billing with proper documentation and approvals.
• Identify under-billing and over-billing and recommend corrective actions.
• Ensure billings align with established pay application cycles (5th–15th).
• Submit finalized invoices via platforms (Textura, Procore, GCPay, TeamPlayer, email).
• Coordinate with Project Managers to review and approve draft billings.
• Ensure billings reflect actual production and include all approved Change Orders.

Skills

Communication skills

Multitasking

Attention to detail

Team player

Self-starter

Strategic thinking

Problem solving

Education

High school diploma or GED

Tools

Sage Intacct

GC Billing platforms

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

POSITIONOVERVIEW

TheARSpecialistisresponsibleformanagingtheend-to-endaccountsreceivable,billing,andcollectionsprocessforassignedconstructionprojects,withastrongemphasisoncashflowoptimization,liencompliance,andbillingaccuracy.ThisrolepartnerswithProjectManagersandinternalteamstoensuretimelyandaccuratebillings,properrevenuerecognition,andproactiveidentificationoffinancialandcompliancerisks.Theidealcandidateisdetail-oriented,assertive,andexperiencedinconstructionbillingpractices,abletoenforcebillingdeadlineswhilemaintainingprofessionalrelationshipswithfieldpersonnelandcustomers.

Billing&PayApplicationManagement

• PrepareandsubmitmonthlyGeneralContractorbillings,includingAIApayapplicationsforapproximately50-100assignedprojects.
• ManageScheduleofValues(SOV)–basedbilling,ensuringalignmentwithcontractterms
• Validatepercentcompletebilledagainstfieldreports,projectstatusupdates,andPMinput
• Reviewandsubstantiatestoredmaterialsbilling,ensuringproperdocumentation,approvals,andbackup
• Proactivelyidentifyunder-billingandover-billingconditionsandrecommendcorrectiveactions
• Ensurebillingschedulesalignwithestablishedpayapplicationcycles(5th–15th)
• Submitfinalizedinvoicesviaappropriateplatforms(e.g.,Textura,Procore,GCPay,TeamPlayer,email).
• CoordinatewithProjectManagers(PMs)toreviewandapprovedraftbillings.
• EnsurebillingsreflectactualproductionandincludeallapprovedChangeOrders(COs).

FinancialControls&RevenueIntegrity

• Analyzecostsincurredversusbillingstodatetoensureaccuracyandcompleteness
• Identifyandflag:
• Projectsbillingaheadofcost(revenuerecognitionandclawbackrisk)
• Projectslaggingbilling(cashflowandworkingcapitalrisk)
• Ensureallmonthlybillingsaresubmittedandposted.
• Reconcilebilledvs.collectedamounts.
• Reportunresolvedissuestomanagement.
• PrepareARAgingreportsformanagerialreview.

LienCompliance&RiskManagementResponsibilities

• Prepare,issue,andtrackconditionalandunconditionallienwaiversinaccordancewithcontracttermsandstatutoryrequirements
• Reviewincomingwaiversforaccuracy,completeness,andpotentiallienexposurerisk
• Monitorretainagebalancesandensureretainageisreleasedpriortostatutoryliendeadlines
• Identifyandescalateprojectsatriskforlienexposureorcompliancegaps
• Maintainstrongknowledgeoflienlawsandcompliancerequirementsacrossactiveprojects

JOBREQUIREMENTS

1. Haveexcellentorganizational,written,andverbalcommunicationskills.
2. Mustbeabletoworkinafast-pacedenvironmentwheremulti-taskingisanecessity.
3. SolidunderstandingofaccountingsoftwaresuchasSageIntacctandGCbillilngplatformswithheavyemphasisonWord,proficiencywithExcel&Outlook.
4. Beastrategicthinkerwithstrongproblem-solvingskillsandtheabilitytoworkwellwithothers,workunderdeadlinesituationsandbeabletorespondtochangesinpriorities.
5. 2YearspriorexperienceintheConstructionIndustryrequired
6. Strongattentiontodetail
7. Excellentgrammarandspelling
8. MustbeaTeamPlayerandaSelf-Starter

POSITIONREQUIREMENTS

• EducationalLevel:HighschooldiplomaorGED
• ProfessionalExperience:2-4years