Senior Bookkeeper

Paychex; Boynton Beach (FL); On-site; USD 58,000 - 72,000; Full time

Job summary

Paychex in Boynton Beach, FL is seeking a Senior Bookkeeper to manage day-to-day financial transactions with a strong focus on accuracy, accounts payable, reconciliations, and reporting support.

The role handles high-volume AP, month-end close, and reporting with emphasis on audit-ready records and internal controls. Proficiency in Excel and QuickBooks or similar software is required, and experience with job cost coding is a plus.

Qualifications

• 3-5+ years of bookkeeping experience with strong A/P ownership.
• Experience with high transaction volume and accurate record-keeping.
• Proficiency in Excel and knowledge of QuickBooks or similar software.

Responsibilities

• Process high-volume accounts payable including invoice intake, coding, routing approvals, and backup documentation
• Execute payment runs (checks/ACH) with proper approvals and vendor terms
• Maintain vendor files with W-9s, payment details, and contact info
• Reconcile bank accounts and credit cards monthly and resolve discrepancies
• Support accounts receivable processes including cash application and collections
• Maintain general ledger entries and supporting schedules
• Assist with job cost coding and project/work order coding
• Support month-end close tasks such as accruals and prepaid tracking
• Prepare routine operational reporting: A/P aging, A/R aging, cash position
• Collaborate with operations to resolve invoice disputes with proper backup
• Ensure bookkeeping tasks are audit-ready with traceable approvals
• Identify process issues and recommend improvements

Skills

Accounts payable

Excel

High volume transactions

Tools

QuickBooks

Job description

The Senior Bookkeeper manages day-to-day financial transaction processing with a strong focus on accuracy, accounts payable, reconciliations, and reporting support.

Key Responsibilities

• Process high-volume accounts payable including invoice intake, coding, routing approvals, and maintaining complete backup documentation
• Execute payment runs (checks/ACH) with attention to internal controls, proper approvals, and vendor terms
• Maintain vendor files including W-9s, payment details, contact info, and compliance documents as required
• Reconcile bank accounts and credit cards monthly (or more frequently when needed) and research/resolve discrepancies
• Support accounts receivable processes including invoice support, cash application, payment tracking, and collection follow-up coordination
• Maintain accurate records through general ledger entries, supporting schedules, and documentation retention
• Assist with job cost coding discipline by ensuring invoices are properly coded to projects/work orders and flagged when information is missing
• Support month-end close tasks including accrual support, prepaid tracking, and reconciliation schedules
• Prepare routine operational reporting: A/P aging, A/R aging, cash position summaries, spend summaries, vendor activity
• Partner with operations to resolve invoice disputes by collecting proper backup (photos, service reports, approvals, proposals)
• Ensure bookkeeping tasks remain audit-ready with clean files, consistent naming conventions, and traceable approvals
• Identify process issues (missing approvals, recurring coding errors, vendor billing problems) and recommend improvements

Qualifications

• 3-5+ years of bookkeeping experience with strong A/P ownership; construction/facilities services experience preferred
• Demonstrated ability to handle high transaction volume with accuracy and organization
• Proficiency with accounting software (QuickBooks or similar) and strong proficiency in Excel
• Ability to prioritize, meet deadlines, and follow standardized processes
• High attention to detail and comfort maintaining compliance-level documentation