Senior Billing Specialist

STV, Inc.; Douglassville (PA, TX); Hybrid; USD 55,000 - 75,000; Full time

Job summary

An innovative firm is looking for a Senior Billing Specialist to join their dynamic Project Accounting group. This hybrid position offers the chance to engage in portfolio-based billing, ensuring accuracy and compliance with contract terms. You'll collaborate closely with project analysts and accounting staff, playing a crucial role in the invoicing process. With a strong emphasis on organizational and communication skills, this role is perfect for someone with extensive experience in billing and a passion for problem-solving. Join a company committed to diversity and inclusion, where your contributions will be valued and impactful.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Flexible Spending Accounts

Disability Insurance

Life Insurance

Qualifications

• 8+ years of related experience in billing or accounting.
• Strong proficiency in Microsoft Excel and organizational skills.

Responsibilities

• Draft and audit project invoices to ensure compliance with contract terms.
• Collaborate with project analysts for timely invoicing and approvals.
• Maintain document control of invoice files and support reconciliation audits.

Skills

Organizational Skills

Communication Skills

Microsoft Excel

Problem-Solving

Education

HS/GED Diploma

Bachelor's degree in Accounting

Job description

STV is seeking a Senior Billing Specialist for our Project Accounting group. This position is hybrid (3 days/week in the office) and will be located in our Douglassville, PA office.

The Senior Billing Specialist will actively engage in portfolio-based billing on assigned projects. Working with minimal supervision, the billing specialist collaborates with the project analyst and other project accounting staff to ensure accurate and timely invoicing.

Billing Responsibilities

1. Draft project invoices accurately and in compliance with contract billing terms for assigned projects.
2. Audit billing information on the EO and in the ERP system during project setup.
3. Review assigned contracts, modifications, supplements, amendments, and task orders, including terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts.
4. Support the creation of invoicing templates to meet contract requirements, with assistance from the Billing Supervisor.
5. Route invoices to the Project Analyst and Project Manager for approval before finalization.
6. Maintain document control of invoice files, including working and final invoices, as well as approvals.
7. Request reinstatement of invoices as needed, ensuring reinstated invoices are re-run and there are no unallocated credits at month-end.
8. Review Work in Progress (WIP) alignment with revenue and report to the Project Analyst if further analysis is needed.
9. Develop solutions to billing issues and collaborate with systems design to implement new features.
10. Support submitting invoices to clients or client portals as requested.
11. Assist in invoicing of retention balances under the direction of the Project Analyst or Project Manager.
12. Support reconciliation of annual or end-of-project overhead audits as required.
13. Advise corporate accounting (AR) regarding the application of cash receipts to the appropriate project and invoice.

Qualifications

• HS/GED Diploma required.
• Bachelor's degree in accounting, Finance, or Business Management/Administration preferred or equivalent experience.
• Minimum of 8+ years of related experience.
• Strong planning, organizational, and communication skills.
• Proficiency in Microsoft Excel required.
• Experience in the A/E/C industry preferred.

Compensation Range: $55,640.14 - $74,186.85

We encourage candidates who may not meet every qualification to apply. We are committed to diversity and inclusion, reflecting the communities we serve.

STV offers comprehensive benefits including health, dental, vision insurance, flexible spending accounts, disability, life insurance, 401(k), and more.

Note: The listed salary range is a good-faith estimate. Final offers may vary based on various factors.