Senior Billing Specialist

Paul, Weiss, Rifkind, Wharton & Garrison; New York (NY); Hybrid; USD 80,000 - 103,000; Full time

Job summary

An established industry player is seeking a Senior Billing Specialist to join their dynamic team. This hybrid role requires a detail-oriented professional with extensive legal billing experience, particularly in a large law firm. You'll be responsible for preparing and finalizing invoices, ensuring compliance with client guidelines, and collaborating closely with attorneys and clients. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and the ability to adapt to changing priorities. Join a firm that values your expertise and offers competitive compensation and benefits.

Qualifications

• 7+ years of legal billing experience in a large law firm.
• Proficient in Aderant and Excel for efficient billing processes.

Responsibilities

• Monitor unbilled inventory and ensure timely invoice preparation.
• Generate billing reports and collaborate with attorneys and clients.

Skills

Legal Billing Experience

Aderant Experience

Excel Proficiency

Attention to Detail

Communication Skills

Organizational Skills

Adaptability

Education

Bachelor’s Degree

7+ Years at a Large Law Firm

Tools

Aderant

Excel

Job description

The Senior Billing Specialist will prepare bills in accordance with client guidelines and partner instructions. They will review time and disbursement records and address compliance issues, collaborate with attorneys, clients and colleagues, and address requests and special projects.

Responsibilities:

• Monitor unbilled inventory for assigned clients and ensure invoices are prepared and finalized promptly.
• Generate billing reports and analysis.
• Review client guidelines and rate arrangements and ensure invoices are compliant.
• Prepare monthly and transactional bills and reports for billing attorney review, incorporate edits and revisions, prepare final invoices, obtain approving signature, post bills and maintain billing files.
• Process transfers, write-offs and adjustments.
• Work closely with partners, legal and support staff to resolve any issues in a timely manner and ensure bills are accurate and complete.
• Work with E-Billing Specialists to ensure successful transmission of invoices.
• Accurately, timely and comprehensively report to management on status of assigned objectives and responsibilities.
• Assist with special projects as needed.

Requirements:

• Bachelor’s Degree or 7 + years at a large law firm with relevant billing experience.
• Minimum of 5 years of legal billing experience; Aderant experience preferred.
• Proficiency in Excel.
• Organized and attentive to details.
• Ability to work effectively both independently and within a team environment.
• Ability to adapt to changing priorities and work demands.
• Willing to work overtime as needed to meet deadlines and manage workload.
• Proficient in communicating effectively with attorneys, administrative assistants and clients.
• Maintain strict confidentiality of all clients, matters and timekeeper information.
• Must have a desire and dedication to work

Schedule:

This is a hybrid role which requires in-office attendance with the schedule set forth by the department.

$80,000 - $103,000. Paul, Weiss offers competitive compensation and benefits packages. The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications.

DISCLAIMER STATEMENT:

The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualification required of employees assigned to this job.

#Li-Hybrid

Organization

Organization

Paul, Weiss, Rifkind, Wharton & Garrison LLP

Work Locations

1285 Avenue of Americas, New York, NY 10019-6064