Senior Billing Specialist

Coda Search│Staffing; New York (NY); Hybrid; USD 100,000 - 110,000; Full time

Job summary

An award-winning law firm is seeking a Senior Billing Specialist to join their dynamic team in New York. This role offers a unique opportunity to manage billing operations in a fast-paced environment, collaborating closely with attorneys and leadership. Ideal candidates will possess strong attention to detail and excellent communication skills, ensuring accuracy and compliance in billing processes. The firm values flexibility and provides a supportive atmosphere for professional growth. If you are experienced in billing within the legal sector and are ready to make a significant impact, this position is perfect for you.

Qualifications

• 4+ years of billing experience, preferably within a law firm.
• Proficiency in Microsoft Excel, with expertise in VLOOKUP's and pivot tables.

Responsibilities

• Manage and process client bills efficiently and accurately.
• Review and verify billable time and expenses for compliance.
• Monitor unbilled time and outstanding invoices for timely collections.

Skills

Attention to detail

Communication skills

Billing process management

Compliance knowledge

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

This range is provided by Coda Search│Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $110,000.00/yr

Coda Search is partnering with an award-winning, nationally recognized law firm that is experiencing exceptional growth and is seeking to hire a Senior Billing Specialist in New York, NY. This role is an exciting opportunity to play a crucial role in managing the firm’s billing operations, working closely with attorneys, partners, and firm leadership in a fast-paced, high-performing environment.

The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to oversee complex billing processes while ensuring accuracy and compliance. The firm offers a flexible working environment, requiring attendance six times per month in the office.

Key Responsibilities:

1. Collaborate with attorneys and partners to manage and process client bills efficiently and accurately
2. Review and verify billable time and expenses, ensuring compliance with client billing guidelines and firm policies
3. Maintain and update the firm's billing system, including client records, billing rates, and matter details
4. Monitor and manage unbilled time, aged accounts receivable, and outstanding invoices, ensuring timely collections
5. Address and resolve billing inquiries and discrepancies, working directly with attorneys and clients to ensure accurate invoicing
6. Generate monthly client account summaries and ensure all billing adjustments, write-offs, and appeals are properly recorded
7. Assist with electronic billing (eBilling) and ensure invoices are submitted through client-specific eBilling platforms as required
8. Identify and implement process improvements to enhance the efficiency and accuracy of billing operations
9. Stay up to date with billing best practices, compliance regulations, and industry trends

Qualifications:

1. Bachelor’s degree is required.
2. 4+ years of billing experience, preferably within a law firm.
3. Proficiency in Microsoft Excel, with expertise in VLOOKUP's and pivot tables.
4. Excellent communication and presentation skills, with the ability to liaise effectively with attorneys and clients.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Accounting/Auditing and Finance

Industries

Legal Services