Legal Billing Specialist (Hybrid)

Plona Partners; Houston (TX); On-site; USD 80,000 - 110,000; Full time

Job summary

An established industry player seeks a Senior Billing Coordinator to oversee billing processes for top-tier clients. This role involves managing complex billing arrangements, ensuring compliance with client guidelines, and resolving e-billing issues. The ideal candidate will have a strong background in finance or accounting, excellent client relationship skills, and a keen eye for detail. Join a global team dedicated to solving complex challenges and achieving key goals in a dynamic legal environment. This position offers an opportunity to make a significant impact while working alongside talented professionals in a supportive and collaborative atmosphere.

Qualifications

• Experience in managing billing processes for high-profile clients.
• Strong understanding of client terms and billing arrangements.

Responsibilities

• Manage billing for a portfolio of high-profile lawyers/clients.
• Ensure compliance with client guidelines and resolve e-billing issues.

Skills

Billing Management

E-billing

Client Relationship Management

Invoice Production

Education

Bachelor's Degree in Finance or Accounting

Relevant Certifications (e.g., CPA)

Tools

LEDES Billing Software

Accounting Software

Job description

This range is provided by Plona Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $110,000.00/yr

Ranking: AmLaw200

Salary: $80,000 - $110,000 Depending on Experience, with Overtime and additional BONUS

Location: Houston, TX

3 days a week onsite

Our client has a global team of 2,500 talented professionals who regularly help clients meet high-stakes challenges, solve complex problems, and achieve key goals. These colleagues work together across a global office network including Houston, Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo, Los Angeles, and Washington, D.C.

With an international presence, they focus on several key industries, including private equity; asset management; life sciences and health care; investment banking; technology, media, and telecommunications; and consumer and retail. Their clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and healthcare organizations, educational institutions, and individuals.

Overview

The Finance Department needs a Senior Billing Coordinator who manages the unbilled and billed inventory for a portfolio of top revenue-producing clients and lawyers. This includes producing invoices for clients with complex billing arrangements, complying with applicable collection policies, and adhering to outside counsel guidelines.

Essential Functions

1. Manage the billing process for a select portfolio of high-profile lawyers/clients, including detailed knowledge of applicable client terms, discount arrangements, and lawyer and client preferences.
2. Ensure client guidelines are documented, updated, and complied with.
3. E-billing issues are identified and promptly resolved, including addressing rejected invoices as well as working with attorneys and their secretaries to obtain LEDES IDs.
4. Manage the unbilled inventory as well as any billed invoices that require revision for the assigned group of lawyers/clients.
5. Make recommendations for write-offs of aged balances where appropriate.
6. Ensure partners are achieving their billing incentives and the firm’s billing target.
7. Keep matter arrangement coding current, including transactional codes and estimated bill dates.
8. Submit write-offs over $10K for approval.
9. Update proforma statuses and finalize invoices by firm process.
10. Clear Bill on Account (BOA).

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Legal, Administrative, and Accounting/Auditing

Industries

Law Practice, Legal Services, and Financial Services