Senior Billing Coordinator

Coda Search│Staffing; New York (NY); Hybrid; USD 80,000 - 110,000; Full time

Job summary

Coda Search│Staffing is recruiting for a Senior Billing Coordinator at a prominent AmLaw firm in New York, NY. This role focuses on preparing compliant invoices according to client guidelines and partner instructions, while reviewing time and disbursement records and addressing compliance issues before bills go out.

You will collaborate with attorneys, clients, and staff, handling requests and special projects with a flexible hybrid schedule—two days onsite in the first three weeks of each

Qualifications

• Minimum 5 years of legal billing experience.
• Bachelor's Degree or 7+ years of relevant billing experience at a large law firm.
• Aderant, Elite Enterprise or 3E experience required.

Responsibilities

• Review client guidelines and rate arrangements so that every invoice is compliant.
• Monitor unbilled inventory for assigned clients and finalize invoices promptly.
• Produce billing reports and analyses, and update management on status of objectives.
• Manage the billing cycle for monthly and transactional bills: prepare bills and reports, obtain approvals, finalize invoices, and maintain files.
• Work with partners, legal staff, and support staff to resolve issues and ensure accuracy of bills.
• Coordinate with E-Billing Specialists so that invoices are transmitted successfully.
• Process transfers, write-offs, and adjustments, and support special projects as needed.

Skills

Attention to detail

Time management

Communication

Education

Bachelor's Degree

Tools

Aderant

Elite Enterprise

3E

Job description

Our client, a multi-billion dollar AmLaw firm, is seeking a Senior Billing Coordinator to join their team in New York, NY. In this role, you will prepare bills that follow client guidelines and partner instructions, review time and disbursement records, and resolve compliance issues before invoices go out. You will work directly with attorneys, clients, and colleagues while handling requests and special projects. The position offers a flexible hybrid schedule, with 2 days per week onsite during the first 3 weeks of each month and the last week of every month fully remote.

Key Responsibilities

• Review client guidelines and rate arrangements so that every invoice is compliant
• Monitor unbilled inventory for assigned clients and make sure invoices are prepared and finalized promptly
• Produce billing reports and analysis, and give management accurate, timely, and complete updates on the status of assigned objectives and responsibilities
• Manage the billing cycle for monthly and transactional bills: prepare bills and reports for billing attorney review, incorporate edits and revisions, finalize invoices, obtain approving signatures, post bills, and maintain billing files
• Work closely with partners, legal staff, and support staff to resolve issues quickly and confirm that bills are accurate and complete
• Coordinate with E-Billing Specialists so that invoices are transmitted successfully
• Process transfers, write-offs, and adjustments, and support special projects as needed

Qualifications

• Minimum of 5 years of legal billing experience
• Bachelor's Degree, or 7+ years of relevant billing experience at a large law firm
• Aderant, Elite Enterprise or 3E experience required