Senior AP Specialist - NetSuite & Expense Expert

Diality, Inc.; Irvine (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Diality, Inc. is seeking an experienced Accounts Payable professional to join our finance team in Irvine, CA. The ideal candidate will manage invoice processing, coding, approvals, and vendor communications, ensuring accuracy and timeliness in a fast-paced medical device environment.

Responsibilities include maintaining NetSuite records, expense management with Concur, and supporting month-end close. Prior experience with Brex and travel/pard expenses is a plus; strong Excel skills are required.

Qualifications

• Strong understanding of AP controls, invoice approvals, vendor documentation, and payment processing.
• Ability to accurately code invoices by vendor, account, department, location, or project.
• Attention to detail, problem-solving, and ability to identify duplicate payments and errors.
• Excellent written and verbal communication, service-oriented with vendors and stakeholders.
• Ability to prioritize deadlines, work independently, and support month-end close.

Responsibilities

• Record, code, and process invoices into NetSuite with timeliness and accuracy.
• Process check/wire requests and ensure proper approvals.
• Manage AP Email Inbox and respond to inquiries.
• Investigate duplicate payments, discrepancies, and unapplied payments.
• Process wires/ACHs and checks weekly; assist reconciliations.
• Ensure compliance with company policy and segregation of duties.
• Assist with month-end close and year-end procedures.
• Maintain vendor accounts and reconcile statements.

Skills

AP controls

Invoice coding

Attention to detail

Communication skills

Deadline management

Microsoft Office

Education

Associate’s degree in Accounting/Finance/Business

Tools

NetSuite

Concur

Brex

Microsoft Excel

Job description

Diality, Inc. is seeking an experienced Accounts Payable professional to join our finance team in Irvine, CA. The ideal candidate will manage invoice processing, coding, approvals, and vendor communications, ensuring accuracy and timeliness in a fast-paced medical device environment.

Responsibilities include maintaining NetSuite records, expense management with Concur, and supporting month-end close. Prior experience with Brex and travel/pard expenses is a plus; strong Excel skills are required.