Accounts Payable Specialist: Growth, Impact, On-Site

Australia-Employment; Brea (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Jobot is seeking a detail-oriented Accounts Payable Specialist in Brea, CA to manage invoices, vendor relationships, and timely payments in a fast-paced environment. This on-site, permanent role supports month-end close and requires strong organization and accuracy.

Ideal candidates have 4+ years of AP or accounting experience, NetSuite ERP expertise, and proficiency in Outlook/Excel/Word. HS diploma required; higher degrees preferred.

Qualifications

• Minimum 4 years of Accounts Payable or Accounting experience.
• NetSuite ERP experience is required.
• Strong understanding of accounting principles and accounts payable processes in a multi-state operation.
• Experience with invoice processing, reconciliations, vendor management, and 3-way matching.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Strong ten-key skills and data entry accuracy.
• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.

Responsibilities

• Process vendor invoices accurately and timely while maintaining accounts payable controls.
• Perform 3-way matching between Purchase Orders (POs), receiving/packing slips, and vendor invoices.
• Prepare and process check runs, electronic payments, and vendor reimbursements.
• Reconcile vendor statements and resolve invoice discrepancies or payment issues.
• Maintain vendor records, including applications, W-9 forms, 1099 documentation, and COIs.
• Communicate directly with vendors to respond to inquiries and resolve account issues.
• Audit invoices and transactions to ensure compliance with company policies and accounting procedures.
• Monitor payment schedules to ensure timely and accurate payment of goods and services.
• Assist with month-end closing activities and account reconciliations.
• Support accounting, finance, and administrative projects as assigned.
• Maintain accurate records and documentation in accordance with company policies.

Skills

Ten-key skills

Data entry accuracy

Microsoft Outlook

Excel

Word

Vendor management

3-way matching

Invoice processing

Multi-state accounting

Education

High School Diploma or equivalent

Associate or Bachelor's degree preferred

Tools

NetSuite ERP

Job description

Jobot is seeking a detail-oriented Accounts Payable Specialist in Brea, CA to manage invoices, vendor relationships, and timely payments in a fast-paced environment. This on-site, permanent role supports month-end close and requires strong organization and accuracy.

Ideal candidates have 4+ years of AP or accounting experience, NetSuite ERP expertise, and proficiency in Outlook/Excel/Word. HS diploma required; higher degrees preferred.