Sr. Accounts Payable Specialist

Diality, Inc.; Irvine (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Diality, Inc. is seeking an experienced Accounts Payable professional to join our finance team in Irvine, CA. The ideal candidate will manage invoice processing, coding, approvals, and vendor communications, ensuring accuracy and timeliness in a fast-paced medical device environment.

Responsibilities include maintaining NetSuite records, expense management with Concur, and supporting month-end close. Prior experience with Brex and travel/pard expenses is a plus; strong Excel skills are required.

Qualifications

• Strong understanding of AP controls, invoice approvals, vendor documentation, and payment processing.
• Ability to accurately code invoices by vendor, account, department, location, or project.
• Attention to detail, problem-solving, and ability to identify duplicate payments and errors.
• Excellent written and verbal communication, service-oriented with vendors and stakeholders.
• Ability to prioritize deadlines, work independently, and support month-end close.

Responsibilities

• Record, code, and process invoices into NetSuite with timeliness and accuracy.
• Process check/wire requests and ensure proper approvals.
• Manage AP Email Inbox and respond to inquiries.
• Investigate duplicate payments, discrepancies, and unapplied payments.
• Process wires/ACHs and checks weekly; assist reconciliations.
• Ensure compliance with company policy and segregation of duties.
• Assist with month-end close and year-end procedures.
• Maintain vendor accounts and reconcile statements.

Skills

AP controls

Invoice coding

Attention to detail

Communication skills

Deadline management

Microsoft Office

Education

Associate’s degree in Accounting/Finance/Business

Tools

NetSuite

Concur

Brex

Microsoft Excel

Job description

Description

Company & Job Overview

Diality is a medical device company focused on developing solutions to improve lives impacted by kidney disease. Diality offers the Moda-flx Hemodialysis System, a user-friendly, mobile, and connected hemodialysis system designed to maximize clinical flexibility and ease-of-use for both clinical and non-clinical users. The Moda-flx Hemodialysis system combines flow rate capabilities of conventional in-center dialysis devices with a fully integrated reverse osmosis (RO) water filtration system to provide a broad range of prescriptions and meet the needs of any professional dialysis care setting.

Responsibilities

AP Function

• Record, code, and process invoices into NetSuite (AP system) with timeliness and accuracy
• Process check/wire requests and ensure appropriate approvals have been obtained
• Responding and managing the company's AP Email Inbox
• Research duplicate payments, discrepancies, and unapplied payments
• Process wires/ACHs and checks on a weekly basis and assist in reconciling cleared payments in bank statements
• Ensure invoices, payments, and expense reimbursements comply with company policy, approval requirements, and segregation-of-duties controls
• Assist with month-end and year-end close procedures
• Communicate and maintain vendor accounts, including research, resolution, and statement reconciliation
• Assist with year-end filings (1099, 571-L, compliance reporting, and etc.) [Assist with year-end compliance filings, including 1099 reporting, 571-L business property reporting, and other required filings.]
• Reports directly to Senior Manager of Accounting
• Assist with other projects as needed
• Assist with audit requests

Expense Management Function

• Review and process employee expense reimbursement requests in Concur and company credit card purchases in Brex
• Monitor and reconcile credit card transactions and expense reports
• Proactively follow up on missing receipts, late submissions, incomplete or incorrect reports
• Support adherence to the company’s travel, expense, corporate card, and purchasing policies
• Train team members on proper expense submission and use of Concur
• Establishes and maintains excellent working relationships and communication with property staff and corporate office

Requirements

Required Skills & Abilities

• Strong understanding of AP controls, invoice approvals, vendor documentation, and payment processing
• Ability to accurately code invoices by vendor, account, department, location, project, or other required fields
• Strong attention to detail, problem-solving skills, and ability to identify duplicate payments, coding errors, missing approvals, and incomplete documentation
• Excellent written and verbal communication skills, with a service-oriented approach to working with vendors, employees, and internal stakeholders
• Ability to prioritize competing deadlines, work independently, and support month-end close in a fast-paced environment
• Proficiency in Microsoft Excel, Word, Outlook, and related business applications

Education & Experience

• Associate’s degree in Accounting, Finance, Business, or equivalent work experience
• 5+ years of accounts payable experience, including invoice processing, vendor account reconciliation, and payment support
• Hands-on experience with NetSuite required.
• Experience with Concur or a similar expense management system preferred

Travel

• n/a

Physical Requirements

Role is in office with the possibility of becoming hybrid

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position.