Sr. Accounts Payable Specialist

Diality; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Diality is seeking an experienced Accounts Payable specialist in Irvine, CA to manage invoicing, coding, and payments. You will process invoices in NetSuite, handle check and wire requests, and maintain vendor relations. This role supports month-end close and expense management, ensuring policy compliance and accurate reporting.

Proficiency in Excel, Concur, and a strong attention to detail are essential. Office-based with potential for hybrid work, candidates should have an Associate’s degree

Qualifications

• 5+ years of accounts payable experience with invoice processing and vendor reconciliation.
• Hands-on NetSuite experience required.
• Experience with Concur or a similar expense system preferred.
• Strong attention to detail and problem-solving skills.
• Proficient communication with vendors and internal teams.

Responsibilities

• Record, code, and process invoices in NetSuite with accuracy and timeliness.
• Process check/wire requests and ensure proper approvals.
• Manage AP email inbox and respond to inquiries.
• Investigate duplicate payments and unapplied items.
• Handle wires/ACHs and reconcile payments to bank statements.
• Ensure compliance with policy and segregation of duties.
• Assist with month-end and year-end close procedures.
• Maintain vendor accounts and conduct statement reconciliations.
• Support year-end filings and related compliance tasks.
• Assist with audit requests and other projects as needed.
• Review and process employee expense reimbursements in Concur.
• Monitor and reconcile credit card transactions and expense reports.
• Train team on expense submission and policy adherence.
• Maintain good relationships with property staff and corporate office.

Skills

Accounts payable controls

Invoice coding

Vendor management

Written & verbal communication

Month-end close support

Microsoft Excel

Concur expense system

Education

Associate’s degree in Accounting, Finance, Business, or equivalent

Tools

NetSuite

Concur

Brex

Excel

Outlook

Job description

Description

Company & Job Overview

Diality is a medical device company focused on developing solutions to improve lives impacted by kidney disease. Diality offers the Moda-flx Hemodialysis System, a user-friendly, mobile, and connected hemodialysis system designed to maximize clinical flexibility and ease-of-use for both clinical and non-clinical users. The Moda-flx Hemodialysis system combines flow rate capabilities of conventional in-center dialysis devices with a fully integrated reverse osmosis (RO) water filtration system to provide a broad range of prescriptions and meet the needs of any professional dialysis care setting.

Responsibilities

AP Function

• Record, code, and process invoices into NetSuite (AP system) with timeliness and accuracy
• Process check/wire requests and ensure appropriate approvals have been obtained
• Responding and managing the company's AP Email Inbox
• Research duplicate payments, discrepancies, and unapplied payments
• Process wires/ACHs and checks on a weekly basis and assist in reconciling cleared payments in bank statements
• Ensure invoices, payments, and expense reimbursements comply with company policy, approval requirements, and segregation-of-duties controls
• Assist with month-end and year-end close procedures
• Communicate and maintain vendor accounts, including research, resolution, and statement reconciliation
• Assist with year-end filings (1099, 571-L, compliance reporting, and etc.) [Assist with year-end compliance filings, including 1099 reporting, 571-L business property reporting, and other required filings.]
• Reports directly to Senior Manager of Accounting
• Assist with other projects as needed
• Assist with audit requests

Expense Management Function

• Review and process employee expense reimbursement requests in Concur and company credit card purchases in Brex
• Monitor and reconcile credit card transactions and expense reports
• Proactively follow up on missing receipts, late submissions, incomplete or incorrect reports
• Support adherence to the company’s travel, expense, corporate card, and purchasing policies
• Train team members on proper expense submission and use of Concur
• Establishes and maintains excellent working relationships and communication with property staff and corporate office

Requirements

Required Skills & Abilities

• Strong understanding of AP controls, invoice approvals, vendor documentation, and payment processing
• Ability to accurately code invoices by vendor, account, department, location, project, or other required fields
• Strong attention to detail, problem-solving skills, and ability to identify duplicate payments, coding errors, missing approvals, and incomplete documentation
• Excellent written and verbal communication skills, with a service-oriented approach to working with vendors, employees, and internal stakeholders
• Ability to prioritize competing deadlines, work independently, and support month-end close in a fast-paced environment
• Proficiency in Microsoft Excel, Word, Outlook, and related business applications

Education & Experience

• Associate’s degree in Accounting, Finance, Business, or equivalent work experience
• 5+ years of accounts payable experience, including invoice processing, vendor account reconciliation, and payment support
• Hands-on experience with NetSuite required.
• Experience with Concur or a similar expense management system preferred

Travel

• n/a

Physical Requirements

• Role is in office with the possibility of becoming hybrid

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position.