Accounts Payable Specialist

Ledgent; Irvine (CA); Hybrid; USD 44,000 - 48,000; Full time

Job summary

Ledgent is seeking an Accounts Payable Specialist to support a high-volume AP team during a vendor migration and process-improvement initiative in Irvine. The role collaborates with the AP Manager to process invoices, monitor purchase orders, and manage day-to-day AP operations.

This temporary contract through December 2026 (potentially permanent) requires 5+ years of full-cycle AP, NetSuite experience, SOX 404 knowledge, and strong Excel skills in a hybrid/onsite setting.

Qualifications

• 5+ years of three-way match/full cycle Accounts Payable experience.
• Hands-on NetSuite experience strongly preferred.
• Understanding of SOX 404 controls and compliance requirements.
• Experience working in a high-volume AP environment.
• Proficiency in Microsoft Excel.

Responsibilities

• Review and validate invoices prior to payment processing.
• Monitor and manage the Accounts Payable inbox, responding to inquiries and processing requests.
• Process AP transactions accurately in a high-volume environment.
• Monitor open purchase orders and communicate with stakeholders regarding PO closures.
• Assist with vendor maintenance and vendor communication during the transition.
• Support 1099 preparation and reporting activities during Q4.
• Help maintain internal controls and SOX 404 compliance.
• Partner with the AP Manager to improve processes and AP automation initiatives.

Skills

Attention to detail

Time management

Communication

Excel proficiency

Tools

NetSuite

Job description

Location: Irvine, CA Hybrid/Onsite

Duration: Temporary Contract - through December 2026 (could go permanent)

Pay range: $32-35 p/h

Accounts Payable Specialist to support a high-volume AP team during a critical vendor transition and process improvement initiative. This role will work closely with the Accounts Payable Manager to assist with vendor migration activities, invoice processing, purchase order monitoring, and day-to-day AP operations.

Key Responsibilities

• Review and validate invoices prior to payment processing.
• Monitor and manage the Accounts Payable inbox, responding to inquiries and processing requests in a timely manner.
• Process AP transactions accurately and efficiently in a high-volume environment.
• Monitor open purchase orders and proactively communicate with stakeholders regarding PO closures and cleanup needs.
• Assist with vendor maintenance and vendor communication throughout the transition process.
• Support 1099 preparation and reporting activities during Q4.
• Help maintain compliance with internal controls and SOX 404 requirements.
• Partner with the AP Manager to improve processes and support AP automation initiatives.

Qualifications

• Minimum of 5+ years of three-way match/full cycle Accounts Payable experience.
• Hands-on NetSuite (NS) experience strongly preferred. Large ERP system ok.
• Understanding of SOX 404 controls and compliance requirements.
• Experience working in a high-volume AP environment.
• Strong attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Excel.

Preferred Qualifications

• Exposure to AP automation tools and process improvement initiatives.
• Experience assisting with 1099 reporting.

Ideal Candidate

• Self-starter who can work independently with minimal supervision.
• Strong communicator who can effectively interact with vendors and internal stakeholders.
• Comfortable navigating changing priorities and supporting a busy AP function during a period of growth.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.