Accounts Payable Specialist

Ledgent-Finance-; Irvine (CA); Hybrid; USD 44,000 - 48,000; Part time

Job summary

Ledgent-Finance- in Irvine, CA is seeking an Accounts Payable Specialist to support a high‑volume AP team during a vendor transition and process improvement initiative, handling invoice processing, PO monitoring and day‑to‑day AP operations.

This position requires 5+ years in AP, hands‑on NetSuite experience, and knowledge of SOX 404 controls. The hybrid/onsite role offers opportunities to improve processes and work with vendors and internal teams.

Qualifications

• Minimum of 5+ years of three-way match/full cycle Accounts Payable experience.
• Hands-on NetSuite (NS) experience strongly preferred. Large ERP system ok.
• Understanding of SOX 404 controls and compliance requirements.
• Experience working in a high-volume AP environment.
• Proficiency in Microsoft Excel.

Responsibilities

• Review and validate invoices prior to payment processing.
• Monitor and manage the AP inbox, responding to inquiries and processing requests in a timely manner.
• Process AP transactions accurately and efficiently in a high-volume environment.
• Monitor open purchase orders and proactively communicate with stakeholders regarding PO closures and cleanup needs.
• Assist with vendor maintenance and vendor communication throughout the transition process.
• Support 1099 preparation and reporting activities during Q4.
• Help maintain compliance with internal controls and SOX 404 requirements.
• Partner with the AP Manager to improve processes and support AP automation initiatives.

Skills

Accounts Payable

NetSuite

SOX 404

Excel

High-volume processing

Tools

NetSuite

Excel

Job description

Accounts Payable Specialist (JN -092026-430433) Irvine, California

Salary: USD32 - USD35 per hour

Location: Irvine, CA Hybrid/Onsite

Duration: Temporary Contract - through December 2026 (could go permanent)

Pay range: $32-35 p/h

Accounts Payable Specialist to support a high-volume AP team during a critical vendor transition and process improvement initiative. This role will work closely with the Accounts Payable Manager to assist with vendor migration activities, invoice processing, purchase order monitoring, and day-to-day AP operations.

Key Responsibilities

• Review and validate invoices prior to payment processing.
• Monitor and manage the Accounts Payable inbox, responding to inquiries and processing requests in a timely manner.
• Process AP transactions accurately and efficiently in a high-volume environment.
• Monitor open purchase orders and proactively communicate with stakeholders regarding PO closures and cleanup needs.
• Assist with vendor maintenance and vendor communication throughout the transition process.
• Support 1099 preparation and reporting activities during Q4.
• Help maintain compliance with internal controls and SOX 404 requirements.
• Partner with the AP Manager to improve processes and support AP automation initiatives.

Qualifications

• Minimum of 5+ years of three-way match/full cycle Accounts Payable experience.
• Hands‑on NetSuite (NS) experience strongly preferred. Large ERP system ok.
• Understanding of SOX 404 controls and compliance requirements.
• Experience working in a high-volume AP environment.
• Strong attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast‑paced environment.
• Proficiency in Microsoft Excel.

Preferred Qualifications

• Exposure to AP automation tools and process improvement initiatives.
• Experience assisting with 1099 reporting.

Ideal Candidate

• Self‑starter who can work independently with minimal supervision.
• Strong communicator who can effectively interact with vendors and internal stakeholders.
• Comfortable navigating changing priorities and supporting a busy AP function during a period of growth.