Senior AP Payment Specialist

Caris Life Sciences; Irving (TX); On-site; USD 60,000 - 95,000; Full time

Job summary

Caris Life Sciences in Irving, TX is seeking a Senior Accounts Payable Payment Specialist to ensure timely and accurate processing of payments for goods and services. The role involves check, ACH, wire formats, and portals within a high-volume environment, reporting to the Senior Manager‑Accounts Payable.

The position requires 3+ years in AP and 1+ years in payment processing, with strong communication and detail orientation.

Qualifications

• 3+ years accounts payable experience.
• 1+ years payment processing experience (bank wire transfers & foreign currency).
• Strong attention to detail and thoroughness.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Process weekly payments using check, ACH, and wire formats.
• Manage purchasing and credit card payments in ERP system and payment portals.
• Handle employee reimbursement batches and payments.
• Generate weekly payables aging and payment reports.
• Void and reissue payments as needed.
• Prepare wire packets with documentation and approvals.
• Process wire payables and payments in ERP system.
• Distribute and mail paper checks with required documentation.
• Research stale-dated checks and escheatment records.
• Verify supplier banking information to support fraud prevention.
• Support internal and external audit requests.
• Perform ad hoc payment and research tasks as needed.
• Participate in special projects within Accounting.
• Collaborate with AP, Finance, Accounting, and Treasury to improve processes.
• Ensure policies and documentation are current and accurate.
• Help standardize workflows for efficiency in a growing environment.

Skills

Accounts payable

Payment processing

MS Office

Education

Associate degree in accounting or related field

Tools

Oracle

CashPro

Job description

Position Summary

The Senior Accounts Payable Payment Specialist is responsible for the timely and accurate processing of payments for goods and services. This role is critical in ensuring that sensitive financial information is transmitted securely and high-volume payments are processed accurately. Payment processing formats will include check, ACH, wire, and payment portals as well as internal account transfers. This position is located at the Irving, TX headquarters of Caris Life Sciences, directly reporting to the Senior Manager‑Accounts Payable, and will work closely with the Finance, Accounting, and Treasury teams to produce accurate and timely transactional processing related to purchasing and financial operations. The successful candidate will utilize strong business understanding, accounts payable payment expertise, solid communication skills, and keen attention to detail to become an effective team member at every level of the organization, understanding business objectives and providing insightful accurate reporting in support of those objectives.

Job Responsibilities

• Process weekly payments, utilizing check, ACH, and wire formats
• Manage purchasing and credit card payments in ERP system and payment portals
• Handle employee reimbursement batches and payments
• Generate weekly payables aging and payment reports
• Void and reissue payments as needed
• Prepare wire packets with appropriate documentation and approvals
• Process wire payables and payments in ERP system
• Distribute and mail paper checks with required documentation
• Research stale-dated checks and prepare escheatment records
• Verify supplier banking information to support fraud prevention
• Support internal and external audit requests
• Perform ad hoc payment and research tasks as needed
• Participate in special projects and initiatives within the Accounting department
• Collaborate with AP, Finance, Accounting, and Treasury teams to improve processes
• Ensure policies, procedures, and documentation are current and accurate
• Help standardize workflows for efficiency in a growing environment

Required Qualifications

• High school diploma
• 3+ years accounts payable experience
• 1+ years payment processing experience, including bank wire transfers and foreign currency transactions
• Strong attention to detail and thoroughness
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to multitask, problem-solve, and meet deadlines
• Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use

Preferred Qualifications

• Associate degree in accounting or related field
• Oracle software experience is a plus
• CashPro experience is a plus

Physical Demands

• Must possess ability to sit and/or stand for long periods of time
• Must possess ability to perform repetitive motion

Training

• All job specific, safety, and compliance training are assigned based on the job functions associated with this employee

Conditions of Employment

Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check (applicable for certain positions), and reference verification.

This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Equal Employment Opportunity

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.