Accounts Payable Specialist

Caris Life Sciences; Irving (TX); On-site; USD 41,000 - 65,000; Full time

Job summary

Caris Life Sciences in Irving, TX is seeking an Accounts Payable Specialist to support the AP Coordinator and the Finance team. You will review invoices, perform 3-way matches with PO invoices, code entries to the general ledger, and generate ACH and check payments.

Requirements include a high school diploma and 1+ years of experience, attention to detail, strong organizational and communication skills, and proficiency with Microsoft Office. Oracle experience is a plus.

Qualifications

• High school diploma required.
• 1+ years experience in accounts payable.
• Attention to detail and time management.
• Proficient in Microsoft Office.
• Oracle experience is a plus.

Responsibilities

• Assist AP team communications with internal and external stakeholders.
• Identify self-assessed sales tax invoices.
• Verify accuracy of vendor invoices scanned into accounting system.
• Process monthly consolidated billings using system templates.
• Perform 3-way matches for PO-related invoices.
• Process monthly rent invoices.
• Assist with audit requests as needed.
• Support 1099 review and other accounting projects.
• Ensure policies and documentation are current and accurate.
• Standardize procedures for efficiency.

Skills

Attention to detail

Organizational skills

Communication skills

MS Office

Education

High school diploma

Associate degree in accounting

Tools

Oracle software

Job description

At Caris, we understand that cancer is an ugly word-a word no one wants to hear, but one that connects us all. That's why we're not just transforming cancer care-we're changing lives. We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting edge molecular science and AI, we ask ourselves every day: "What would I do if this patient were my mom?" That question drives everything we do. But our mission doesn't stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare-driven by innovation, compassion, and purpose. Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

Position Summary

The Accounts Payable Specialist provides guidance to the AP Coordinator by assisting in responses to external vendors and internal managers regarding accounts payable processes, identifies self-assessed sales tax invoices, verifies the accuracy of vendor invoices, processes 3-way matches with PO related invoices, codes non-PO invoices with correct general ledger segments, generates ACH and check payment runs, and assists with the 1099 process. This position is located at the Irving, TX headquarters of Caris Life Sciences, directly reporting to the Accounts Payable Manager, and will work closely with the Finance and Accounting teams to produce accurate and timely transactional processing related to purchasing and financial operations. The successful candidate will utilize strong business understanding, accounts payable expertise, and solid communication skills to become an effective team member at every level of the organization to understand business objectives and provide insightful accurate reporting in support of those objectives.

Job Responsibilities

• Assist with AP team communication, both internally and externally
• Identify self-assessed sales tax invoices
• Verify the accuracy of vendor invoices scanned into accounting system
• Process monthly consolidated billings utilizing system templates
• Process 3-way matches for PO related invoices
• Process monthly rent invoices
• Assist with audit requests as needed
• Performs, participates, and coordinates in special projects or initiatives in line with the accounting department
• Void and reissue payments
• Research price discrepancies and communicate with procurement team to find solutions
• Code non-PO invoices with correct general ledger segments
• Process ACH and check payment runs weekly
• Continues to improve department processes through thoughtful and ongoing communication with the AP, Finance, and accounting teams
• Assists with the 1099 review process, and various accounting projects
• Ensures policies, procedures, and documentation are current and accurate
• Standardizes procedures for efficiency within a growing environment

Required Qualifications

• High school diploma
• 1+ Years experience
• Attention to detail and thoroughness
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to problem solve, multi-task, and follow up on requests/issues
• Deadline driven
• Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use

Preferred Qualifications

• Associated degree in accounting or related field
• Oracle software experience is a plus

Physical Demands

• Must possess ability to sit and/or stand for long periods of time
• Must possess ability to perform repetitive motion

Training

All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.

Conditions of Employment

Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Caris Life Sciences is a leading innovator in molecular science and artificial intelligence focused on fulfilling the promise of precision medicine through quality and innovation. Caris is committed to quality and excellence at our state-of-the-art laboratories. Learn more about our tissue lab and the advanced technologies that are helping improve the lives of cancer patients.