Senior Administrative Support Coordinator – Social Work Dept

California State University, Stanislaus; Turlock (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

California State University, Stanislaus seeks a full-time administrative professional to coordinate clerical and office support for the Masters in Social Work in the College of Education, Kinesiology, and Social Work. The role ensures smooth daily operations, data reporting, and policy adherence.

The incumbent will manage confidential files, budget tracking, and complex projects, while supporting students, faculty, and staff across multiple sites, including Stockton.

Qualifications

• Completions of a high school program or equivalent with several years of related office work experience.
• Bachelor’s degree in Business Administration, Counseling or Sociology or related field preferred.
• Two (2) years of office coordination experience preferred.
• Experience in a CSU or higher education setting preferred.

Responsibilities

• Coordinate clerical and administrative support operations for the department.
• Maintain office procedures, records, files, databases, and workflow processes.
• Coordinate department meetings, orientations, recruitment activities, and events.
• Prepare agendas, record meeting minutes, and maintain departmental records and shared electronic resources.
• Maintain confidential department files, records, and information systems in hard copy and electronic formats.
• Coordinate maintenance, storage, and disposition of departmental records per university requirements.
• Audit and update department website content and electronic resources.
• Maintain inventory and property control records for department supplies, equipment, and assets.
• Coordinate operational support for hybrid program operations, including Stockton site and occasional Saturdays.
• Utilize and maintain department software systems, databases, and digital platforms.
• Coordinate administrative workflow with faculty, staff, and student assistants.
• Track and distribute course permission numbers.
• Serve as primary administrative contact for the department.
• Respond to inquiries regarding department operations, admissions procedures, registration processes, and department services.
• Coordinate activities with campus departments and program partners.
• Coordinate administrative projects and activities in support of departmental objectives.
• Work with leadership to coordinate administrative support for student, faculty, and operations matters.
• Support faculty with grant-related administrative documentation and processes.
• Coordinate faculty recruitment activities and maintain applicant records.
• Coordinate admissions-related processes and maintain application and scoring records.
• Prepare and distribute admissions communications and maintain waitlists.
• Coordinate orientation, registration, scholarships, graduation, hooding ceremonies, and other events.
• Maintain departmental systems and provide procedural support for their use.
• Represent the department in meetings and communications related to administrative operations.
• Track budget and expenditures and reconcile records.
• Serve as Concur delegate for faculty and leadership.
• Compile enrollment, admissions, curriculum, workload, and operational data.
• Track course enrollment activity and maintain records.
• Prepare documentation for accreditation reviews and annual reports.

Skills

Office coordination

Budget tracking

Report preparation

Project coordination

Communication skills

Multitasking

Education

High school diploma

Bachelor’s degree in Business Administration or related field

Tools

MS Office

SharePoint

OneDrive

25live

PeopleSoft

Data Warehouse

Pcard

Concur

Canvas

Job description

California State University, Stanislaus seeks a full-time administrative professional to coordinate clerical and office support for the Masters in Social Work in the College of Education, Kinesiology, and Social Work. The role ensures smooth daily operations, data reporting, and policy adherence.

The incumbent will manage confidential files, budget tracking, and complex projects, while supporting students, faculty, and staff across multiple sites, including Stockton.