Dean’s Office Operations Coordinator

CSU; Bakersfield (CA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision coverage

CalPERS retirement

Tuition waiver

Vacation days

Sick leave

Holidays

Job summary

California State University, Bakersfield (CSUB) is seeking an Administrative Support Coordinator II to assist the SSE college with operations, scheduling, and communications. This on-site, full-time role supports the Associate Dean, Dean, and various departments through project coordination, recordkeeping, and event support.

You will manage calendars, prepare documents, handle travel reimbursements, and ensure adherence to campus policies while maintaining confidentiality and providing

Qualifications

• High school diploma or GED with five years of related office work.
• Regular and reliable attendance required.
• Strong knowledge of university policies and procedures.
• Ability to interpret policies and use judgment when precedents do not exist.
• Excellent written and verbal communication.
• Ability to manage multiple projects and calendars.

Responsibilities

• Independently manage and coordinate projects under the Associate Dean.
• Maintain confidential files for Associate Dean roles.
• Create facilities work orders for maintenance.
• Prepare, route, and maintain operational documents.
• Take minutes for meetings and provide support.
• Schedule meetings with the Associate Dean and arrange travel.
• Maintain calendar for the Associate Dean.
• Coordinate and support Dean’s Office operations and communications.
• Support Dean’s Office and College social media.
• Process expenditures and payroll items.
• Maintain confidential files and logs.

Skills

Regular attendance

Policy knowledge

Interpret policies

Office administration

Budget understanding

Written reports

Communication

Confidentiality

Organizational skills

Travel flexibility

Conflict resolution

Education

High school diploma or GED

Job description

California State University, Bakersfield (CSUB) is seeking an Administrative Support Coordinator II to assist the SSE college with operations, scheduling, and communications. This on-site, full-time role supports the Associate Dean, Dean, and various departments through project coordination, recordkeeping, and event support.

You will manage calendars, prepare documents, handle travel reimbursements, and ensure adherence to campus policies while maintaining confidentiality and providing